By-Laws and Publications
CONSTITUTION OF CAMBRIDGE YOUTH SOCCER
Ratified : 08-16-2017
Article 1: NAME
The name of this Club shall be the Cambridge Youth Soccer Club, hereinafter referred to as the Club. The headquarters of the Club shall be located within the District Boundaries of the Southwest Region Soccer Association, hereinafter referred to as the District Association.
Article 2: OBJECTIVES
The Club shall have the following objectives:
1. To promote and develop the game of soccer within its boundaries for players up to the age of 21.
2. To help individuals to develop their character as resourceful and responsible members of their community by providing opportunities, through the game of soccer, for their mental, physical, social and leadership development.
3. To become a license holder in the Ontario Player Development League (OPDL) for both boys and girls. All OPDL teams will be branded as Cambridge United, but will operate as per Operations Rules for OPDL License Holders. Additionally, the OPDL teams will publish their own set of audited annual financial statements. Any expenses associated with OPDL will not be subzidized by any Cambridge Youth Soccer House League or Representative player fees.
Article 3: AFFILIATIONS
The Club shall be a Member of the Canadian Soccer Association and shall follow the published rules of the District Association and The Ontario Soccer Association, hereinafter referred to as The OSA. The Club is subject to the published rules in declining order of authority of the following governing organizations to which it is affiliated:
1. The OSA
2. The District Association
3. The Club
Article 4: MEMBERSHIP
There shall be 2 categories of Members:
1. Voting Member
A Voting Member shall be defined as a person having served the Club in one or more of the following capacities in the previous 365 days (but not less than 30 days prior) to a Meeting of the General Membership subject to the clauses under Termination of Membership.
Parent or Guardian of a Registered Player Registered Player age 18 or over Registered Volunteer
Coach or Assistant Coach for the Club Referees for the Club
Although an individual may quality for, and be registered under, more than one of the above categories, each individual holds only one Membership in the Club, and is entitled to only one vote at Member’s meetings.
To be considered a Registered Volunteer a minimum of 30 volunteer hours per year must be contributed. These hours will be recorded and signed off by a minimum of two Directors of the Club and will be kept on file to ensure they meet the minimum requirements to be
considered voting Members.
2. Non-Voting Members
An associate Member shall be defined as individual being paid by the Club for services (excluding Referees). These individuals will be considered to have a vested interest and to avoid any conflict of interest they will not have a voting right.
Membership fees for regular Members shall be set annually by the Board of Directors and ratified or amended by the Membership at an Annual General Meeting or a Special Meeting called specifically for this purpose.
The membership fee for the children of a member of the Board of Directors will be 100% of the registration fees for that fiscal year.
Discipline of Member
A Member may be fined, censured, suspended or expelled from Membership for cause and only after charges have been laid in accordance with the Club’s published rules and a hearing held in accordance with the Club’s and OSA’s published rules. An individual whose Membership has been suspended loses all rights of Membership until the suspension has been terminated.
Player, team and team official discipline for game infractions is governed in accordance with the procedures published by The OSA.
Any Member, who infringes the Articles or rules of the Club or brings the Club into disrepute, may be reprimanded, suspended or expelled from the Club after a hearing by the Board of Directors of the Club at which hearing the Member is entitled to attend. Reprimand, suspension or expulsion may be reversed by a motion passed by the membership at an Annual General Meeting or a Special Meeting of the Club, called specifically for this purpose.
Termination of Membership
Membership in the Club shall be deemed to have been terminated:
1. If the Member submits a signed letter of resignation to the Club;
2. If the Member is expelled by the Club’s Board of Directors
3. If the Member is no longer registered with the Club
4. If the Member no longer fits the requirements of Article 4
Article 5: BOARD OF DIRECTORS
The Board of Directors shall be comprised of the following positions:
Executive Board Member Positions
Regular Board Member Positions
Director of Junior House League (U3-U10) Director of Senior House League (U10 to U18) Director of Competitive Teams
Director of Equipment
Director of Indoor and Tournament
A Director may hold more than one position but will only carry one vote.
A Director shall be 18 years of age or older, and shall be a Member of the Club and have a valid police check.
A Director shall serve for a term of two years or until his or her successor is elected or appointed for a maximum of three consecutive full terms in the same position. After an initial Board of Directors has been appointed, the positions of President, Treasurer, Senior House League, Indoor and Tournament shall be elected at the AGM where the financials from years ending in even numbers are presented, while the Vice-President, Secretary, Junior House League, Competitive Teams and Equipment directors shall be elected at the AGM where financials from years ending in an odd number are presented.
Upon completion of the President’s position, when a new President is elected, the past President will be an advisor to the new Board with non-voting rights. All Executive Directors must come from the current board. All Directors’ position will be limited to a maximum of 3 two year terms plus any partial terms of less than 2 years, in the same position.
All Directors new to the Board will be provided with the minutes of the previous 12 months of Board meetings and information package informing them of ongoing issues.
Only current Members can have a position on the Board. If a Member accepts a position on the Board of Directors he/she must give up any paid position at Cambridge Youth Soccer.
Any Board member who has been removed from the Board of Directors for any reason shall be ineligible to be nominated for any Board position in the next election year which runs from AGM to AGM.
Removal of Director
No Member of the Board of Directors shall be removed for arbitrary reasons but may be removed if:
1. The Director is unable to perform the duties expected of the position due to, but not limited to, any of the following reasons:
a) If she/he becomes incapable of performing the business of the Club
b) If she/he is absent from of the regularly scheduled meetings in a calendar year, without due cause.
c) If she/he no longer resides within a 50km radius of Cambridge City Centre
2. The Director has compromised the integrity of the Club due to, but not limited to, any of the following reasons:
a) If she/he has been found guilty of an offence under the Harassment Policy of The OSA
b) If she/he has been found guilty of an offence involving violence under the Discipline Policy of The OSA
c) If she/he has failed to properly account for monies or other property belonging to the Club.
A Member of the Board of Directors holding his or her respective position(s), as Director or other position(s) may be removed from office by the Board of Directors for good and sufficient cause by a 3⁄4 ‘s vote of the Board of Directors present provided notice to remove the Director has been given to all Directors of the Club. If a Director is removed by the Board 5 of Directors, the Board of Directors may appoint a successor to the position(s) for the remainder of the term(s) being filled. This newly appointed Director will not have any voting rights until elected in by the Membership at the next Annual General Meeting. A removed Director may appeal to the entire Membership the following Annual General Meeting providing that the Director agrees in writing to allow the Board full disclosure of the reasons for the termination.
Any Member or Director of Cambridge Youth Soccer may request a vote for a motion of non-confidence to remove a Member, or all, of the Board of Directors at the Annual General Meeting. If a majority of Members present (50% plus 1) vote that there is no confidence in that Director or all Directors this will be considered the start of 14 days notice. A Special Meeting must be held within 30 days to elect a new Director(s). A request to remove a Director may be submitted to the Club in writing via registered letter stating the cause and a minimum of eight other Members signatures. Every Director must receive a copy of this notice. Again a Special Meeting must be called within 30 days of the receipt of such notice/letter. A location, time and place must be publicized 14 days prior to the meeting.
Duties of Board of Directors
The Board of Directors shall conduct the business of the Club during the periods between general meetings of the Club and in accordance with the authority granted to it in the published rules of the Club.
The Board of Directors shall be responsible for the appointment and renewal of appointments of all positions within the Club except for those positions elected by the Membership of the Club. This shall include the appointment of volunteer and paid positions for coach and administrator positions within the Club’s operations.
The selection process and appointments shall be based on procedures outlined in the industry’s Human Resources Policy and Procedures.
The Board of Directors may also revoke, for cause, any appointment of hiring, providing that it has followed the procedures for the revoking an appointment as outlined in the Club’s published rules, or Employment Standards Act, as it applies to the clubs paid employees.
Duties of Directors
1. As provided for in the Dispute Resolution Policy of the OSA, and
2. Where the President delegates the responsibility to another person, The President shall preside over all general meetings of the Club and of the Board of Directors. The President shall be ex officio a member of all committees, except any nominations committee; shall appoint all chairs of standing and special committees subject to ratification by the Board; coordinate all duties of the Board, committees, staff; and shall be the spokesperson for the Club.
The Vice President shall act in the absence of the President and shall have other powers as assigned by the Board of Directors.
The Treasurer shall ensure that full and accurate records are kept of the accounts of the Club; shall report to the Board of Directors at least once per quarter; and shall submit an Annual Report to the Annual General Meeting.
The Secretary shall maintain a record of all minutes of the organization; maintain copies of all committee reports; notify officers and committee Members of their election or appointment; furnish committees with those documents required to perform their duties; sign all certified copies of acts of the organization, unless otherwise specified in the Club’s published rules; maintain record books in which bylaws, published rules and minutes are entered and have the current record books available at each meeting; send to the Membership a notice of each general meeting; send to the Board of Directors notices of each meeting; conduct the general correspondence of the organization that is not the proper function of another office or committee; prepare, prior to each meeting in consultation with the presiding officer, an order of business; and, in the absence of the president and vice-president, preside until the immediate election or appointment of a new presiding officer.
Other Director Positions
The duties of other Director Positions shall be determined by the Board of Directors. Nominations and Elections Nominations for positions on the Board of Directors may be made by any Member at the annual general meeting or at a Special General Meeting called for that purpose. Nominations and elections for positions open shall be held in the order of the positions listed in the Constitution. A nominated person must be able to read and write proficiently in one of the official Canadian languages. Elections shall be by secret ballot. A majority of the votes cast shall be required to elect Directors. In the event no candidate receives a majority, the candidate with the least votes shall be dropped from the ballot and another vote shall be held. No candidate may assume a position by acclamation. In the event of a single candidate, a yes/no vote will be tallied. In the event the single candidate is defeated, that position shall remain open in accordance with the Constitution.
Article 6: MEETINGS
Meetings of the Board of Directors shall be held a minimum of 10 times per calendar year. Fourteen days notice given by the President and Secretary of the exact date, at such place and time as the Board of Directors may determine. The date must be posted on the club’s website no later than 10 days prior to the date of the meeting. Any member may attend.
Annual General Meeting:
The Club shall hold its Annual General Meeting within 120 days of the fiscal year end of the Club. The agenda of the Annual General meeting shall include:
1. Credentials Report (Registration Desk)
2. Minutes of Previous Annual General Meeting
3. President’s Address
4. Officers’ Reports
5. Treasurer’s Report
7. Auditor’s Report
8. Appointment of Auditors
9. Other Reports
10. Unfinished Business
11. Amendments to the By-Laws
12. Credentials Report (Registration Desk)
13. Election of Officers and Directors
14. Any Other Business
Special General Meeting:
A Special General Meeting of the Club:
a) May be called by the Board of Directors, or
b) Shall be called by the Board of Directors upon receipt of a written request submitted to the Club by registered mail, certified mail, trace mail, courier service, hand delivery, fax or e-mail, signed by not less than 10 Members setting out the items of business to be conducted at the Special General Meeting. The Special General Meeting shall be held within 30 days of receipt of the written request from the Members.
Only the business set out in the notice of the Special General Meeting shall be considered.
Voting at General Meeting:
Every regular Member aged 18 and over shall have the right to attend, speak and cast one vote at Members’ meeting of the Club.
Every regular Member under the age of 18 shall have the right to attend and speak at Members’ meetings, but any vote must be cast by a parent or guardian who shall also have the right to attend and speak on behalf of that Member at Members’ meetings.
Proxy Voting at General Meeting:
Every regular Member, or parent or guardian of a regular Member under the age of 18, is entitled to vote at a meeting of Members they may by means of a proxy appoint a person, who need not be a Member, as the Member’s nominee to attend and act at the meeting in the manner, to the extent and with the power conferred by the proxy. An individual may only hold one proxy. All proxy votes must be received at the Club office a minimum of 14 days prior any meeting at which the proxy vote will be used. All Proxy votes must be prepared on the appropriate form provided by the Club. The format for the proxy, and the issue, or issues, for which the proxy may be cast are as defined in the Rules and Regulations.
Board of Directors Meeting:
Meetings of the Board of Directors shall be held a minimum of 10 times per calendar year. Fourteen days notice must be given by the President and Secretary of the exact date, at such place and time as the Board of Directors may determine. The date must be posted on the club’s website no later than 10 days prior to the date of the meeting. Any member may attend. A majority (50% + 1) of the Members of the Board of Directors shall form a quorum at all meetings of the Board. Questions arising at any meeting shall be decided by a majority of votes where each director is entitled to cast one vote. Meetings shall be conducted according to Robert’s Rules of Order, in so far as, they may apply.
Article 7: COMMITTEES
The Membership at any general meeting, or the Board of Directors at any meeting of the Board, may establish a standing committee or special committee to carry out specific business or programs of the Club.
Article 8: PROCEDURES GOVERNING MEETINGS
All meetings of the Club shall be conducted in accordance with the most recently published Robert’s Rules of Order Newly Revised except as may be otherwise stipulated in this By-Law or other Rules and Regulations of the Club.
Article 9: BY-LAWS AND AMENDMENTS Changes to the Constitution
Changes to the Constitution can only be made at an AGM or a Special General Meeting called for that specific purpose. Proposed changes to the Constitution must be in writing, dated and signed by the proposer and delivered via registered mail to the Secretary at least fourteen (14) days before an AGM and twenty (20) days before a Special General Meeting called for that purpose. A proposed change to the Constitution may be amended in writing by the proposer between the date of its receipt and the date of notice of an AGM or Special General Meeting called for that purpose. The underlying intent of the proposed change may not be substantially amended.
The Board of Directors may propose changes to the Constitution up to seven (7) days before an AGM or Special General Meeting called for the purpose of changing the Constitution. All proposed changes to the Constitution will be available from the Secretary three (3) days before an AGM or Special General Meeting called for the purpose of changing the Constitution. Proposed amendments to the Constitution may not be further amended during an AGM. All Members entitled to vote shall be notified with the Club’s notice of the said Members’ meeting about Constitution amendments. Such notification shall be posted on the Club’s Web site and advertised in the local media. Changes to the constitution must be approved by the majority vote of the Membership voting in person or by proxy at a meeting of the Club duly called for that purpose or at an Annual General Meeting.
Breach of the Constitution
Members who become aware of a possible breach of this Constitution shall report details in writing to the Board of Directors. The Board of Directors will investigate the report and take appropriate action. Matters not covered by the Constitution should be settled in accordance with the guidelines of South West Soccer Association or OSA.
Article 10: RULES AND REGULATIONS
The Club shall have Rules and Regulations which shall include, but is not limited to, the following:
a) Discipline of a Member: summary of charges regarding misconduct
b) Discipline of a Member: procedures for discipline hearing
c) Duties of Board of Directors: authority granted to Board regarding the business being conducted
d) Duties of Board of Directors: selection process and appointment process for the appointment and renewal of appointments to the League’s paid and volunteer positions
e) Duties of Board of Directors: process for revoking appointments
f) Voting at General Meeting: format for the proxy, and the issue, or issues, for which the proxy may be cast. The Board of Directors may approve and publish Rules and Regulations which are not inconsistent with this By-Law and are not inconsistent with the Rules and Regulations of a higher level governing organization. Amendments to the Rules and Regulations may be made by a majority vote of the Board of Directors and ratified by the Members at a General Meeting.
Article 11: INDEMNITY
Members of the Board of Directors or other servants to the Club, their heirs, executors, administrators and estate and effects respectively shall be indemnified and saved harmless at all times by the Club against all costs, losses and expenses incurred by them respectively in or about the discharge of their respective duties, except such as happens from their own respective wilful neglect or default.
Article 12: FINANCE
The accounts of the Club shall be audited annually by a Chartered Accountant. The audit or the Financial Review Engagement statement shall be presented to the Annual General Meeting for adoption. At the Annual General Meeting of the Club, a chartered accountant firm shall be appointed to perform the audit or the Financial Review Engagement.
The fiscal year of the Club shall be October 1st-September 30th of each year, and that the accounts of the Club shall be recorded and accounted for using the accrual accounting system (moving from a cash reporting system).
Article 13: DISPUTE RESOLUTION
The Club shall adhere to the Dispute Resolution process as published and approved by The OSA from time to time.
Any Member of the Club may initiate the Dispute Resolution process by communicating in writing to The OSA, with a copy to the Club and District Association, the nature and facts of the dispute. The OSA, at its discretion, may proceed with the Dispute Resolution process by assigning one or more neutral persons to the dispute.
The Dispute Resolution process shall not to be used for game discipline which follows the normal discipline and appeals process. The Club shall make available to any Member the Dispute Resolution process when requested.
Article 14: HARASSMENT
The Club shall adhere to the Harassment Policy as published and approved by The OSA from time to time. The Harassment Policy shall apply to all employees, directors, officers, volunteers, coaches, game officials, administrators, players, Members and registrants of the Club. Harassment is defined as any comment, conduct, or gesture directed toward an individual or group of individuals which is insulting, intimidating, humiliating, malicious, degrading or offensive. It includes, but is not limited to, sexual harassment. The Club shall make available to any Member the Harassment Policy when requested.
Article 15: APPEALS
a) Any Member or registrant of the Club directly affected by a decision of the Club may
appeal such decision. The denial or termination of membership in the Club may be appealed by a non-Member.
b) A decision of the Club may be appealed to the District Association with which the Club is affiliated. The appeal shall be conducted in accordance with The OSA’s and District Association’s published rules.
c) An individual shall not appeal a decision made by the Board of Directors regarding the Appointment, non-appointment, re-appointment or revocation of an appointment of an individual to any coach or administrator position within the Club’s operations, except where the selection, appointment and revocation process outlined in the Club’s published rules has not been followed.
d) An individual shall not appeal a decision made by the Club regarding a player’s team assignment.
Article 16: DISSOLUTION
In the event of dissolution of the Club, and after payment of all debts and liabilities, its remaining property shall be distributed or disposed of by the Board of Directors to one or more not-for-profit soccer related organizations, or any not-for-profit athletic community organizations, which operate solely in Ontario.
Article 17: DEFINITIONS/TERMINOLOGY
Terminology used in this By-Law shall have the same meaning as used by The OSA in its letters patent, By-Laws and published rules.
Cambridge Youth Soccer 5 Year Plan
The Cambridge Youth Soccer 5-Year Strategic Plan was developed in June 2013, and approved by the Board of Directors to provide clarity in the CYS commitment to the City of Cambridge and our Membership to grow the Club in support of our Mission and Objectives. The Plan is broken down into key elements:
- Player Development
- Coach Development
- Referee Development
- Facilities Development
- Registration Development
- Volunteer Development
- Organizational Development
Mission: Cambridge Youth Soccer Inc. (CYS) is a not-for-profit organization run by a volunteer board of Directors. Our mission is to provide organized soccer for the children of Cambridge.
- To promote and develop the game of soccer within its boundaries, and
- To help individuals to develop their character as resourceful and responsible members oftheir community by providing opportunities, through the game of soccer, for their mental, physical, social and leadership development.
The Plan was created with the input of many individuals, and approved by the Board of Directors.
CYS Executive Board
Senior House League
Junior House League Indoor
CYS General Manager
With limited fields available in the Cambridge city limits, over the last 5 years Cambridge Youth Soccer has grown to our maximum capacity, especially in the older age groups. In order to develop players and ensure balance of teams in House League statistics from previous years are used to divide strong players and to expose all players to new teammates.
CYS is committed to work to develop our programs to be in line with the CSA’s Long Term Player Development (LTPD) framework.
In 2013 we are currently offering approximately 6 practises for our 7 to 9 year olds run by the club. We hope to extend this to more age groups over the next few years.
In regards to Competitive players, we will continue to review to see if we are able to put teams into the new Ontario Player Development League (OPDL) to see if we wish to participate as of 2015.
In House League we have been offering introductory training sessions for coaches at the beginning of the season, and we are also sending out information emails to all coaches on a bi-weekly basis.
We are investigating offering monthly coaching sessions or meetings for coaches to have some guidance on running practises and managing the team during games. We also want to provide more support to the U6 teams and coaches that are transitioning to the changes at U7. This undertaking will require more technical staff before we can implement.
At the Competitive level, coaches are offered support to be prepared for the Pre B coaching course. Staff coaches are available for performing practise sessions for coaches, and we are providing a winter development course.
Our goal is to increase the number of coaches taking and passing the Pre B course annually. We had 5 in 2013 and our goal is to have 10 in 2014, and 15 in 2015.
Cambridge Youth Soccer has come a long way in this area over the last few years with respect to referee development and retention. We continue to provide Referee courses annually and classes are full.
Our goal is for all U13 Rep players (and older) to take the referee course. We feel this will give them a better understanding of the game, improved respect for referees and will build our referee pool. Ideally we would have the course for all U13 players for 2014 season.
We are also looking to expose more players (and families) to the ‘Laws of the Game’ course.
Our goal is to have 98% of all games covered and to give newer referee opportunities to work with experienced referees by doing the lines. Our aim is to have a yearly 80% retention rate of referees.
Cambridge Youth Soccer has developed a great relationship with the City of Cambridge over the years and we will continue to work with the City to develop soccer fields and facilities for our membership.
Our goal over the next few years is to reduce our dependence on schools by 50%. We would also like to adjust field sizes to be LTPD compliant and have 50% of the fields changed to the correct size by 2016.
Our goal is to work with the City of Cambridge to find and develop an independent location for natural and turf fields that CYS can manage in the same manner that we are managing the Dome.
With declining enrolment in the older age groups, CYS has combined the U15 to U18 age groups about 5 years ago. Although this is not ideal, CYS is committed to ensuring all divisions have a minimum of 6 teams. We do ensure that teams have equity of all age levels in each team.
Our goal is that by 2014 we will have 5 fields that comply with LTPD for 9 versus 9 players; namely DeCaro Park, St Benedict’s field 2, Chaplin Park, Sim Court and Riverside 3. This will help us have additional players in the U11 and U12 divisions for 2014.
Currently our Indoor House League uses the Dome Saturdays from 9am to 2pm, Mondays to Thursdays from 6pm to 9pm and Fridays from 6pm to 7pm. The Dome is available Sundays from 11am to 1pm. We will be evaluating opportunities for the expansion of our House League program into Sundays and earlier starts on Saturdays.
Beginning in 2014, our annual Heritage Tournament will only be available to teams U13 and older, and we will be considering offering the ‘Festival’ format Day of play to teams U12 and under.
In 2011 CYS implemented providing House League volunteer coaches with a $50 gift certificate for family member registration the following outdoor season. This strategy has made finding coaches a much easier task and significantly improved our retention rate, which we feel results in improved coaches and player development.
In 2014 we will be looking to work with our uniform supplier to provide some type of gift card for our Competitive coaches.
We recognize the huge commitment and contributions that our coaches and other volunteers make and know that we could not offer our programs without them.
Our goal is to improve our base of volunteers, and recognize them for their contribution to CYS and our community.
With the growth at CYS and a goal of providing more programs and support to our membership, we recognize the need for a full-time House League Head Coach. We are currently working with our Technical committee to create a job description to move forward for the 2014 seasons.
Costs to operate the club are managed through Club fiscal planning and execution; to maximize our membership satisfaction, club sponsorship is a key item to limit membership fees. CYS has historically received great financial support from the Cambridge community for both house league and competitive teams.
Our goal is to have a part-time employee working to increase the focus on sponsorship, resulting in increased community support.
In 2013 we will also be reviewing our revenues including registration fees and user fees to ensure we have the resources to increase staffing and provide more programs.
The Ontario Soccer Association award Club Excellence on a yearly basis, and CYS has been a Silver level award winning club for 2 years, most recently for 2013. Our goal is the achieve OSA Gold level status by 2016.
Initial Release: June 2013
Latest Release: June 2013
TRAVEL TEAM RULES AND REGULATIONS
- These Rules and Regulations govern Competitive (Representative) travel teams that have been recommended for play by the Technical Development Committee and approved by Cambridge Youth Soccer (CYS) Board of Directors.
- All Teams shall be subject to the policies and procedures outlined in this document in conjunction with the Club’s Constitution and Rules and Regulations.
- Where there are any omissions from this document, Ontario Soccer Association (OSA) guidelines will apply.
- All Representative travel teams will be named “United”.
- Competitive teams must obtain Club permission to play in Representative Indoor Soccer Leagues or Futsal Leagues.
- A CYS carded official (Coach, Asst Coach, and Manager) cannot be a carded official with another club for the same season.
- Teams that are issued disciplinary fines are responsible to pay said fines through their team accounts. The Club is not responsible to pay for any team disciplinary fines. All Teams will need to post a team bond to cover any fines as per the table below prior to the commencement of the season. A team is considered to be all Coaching Staff, Players and Parents. Under extreme circumstances the Club Executive has the right to remove a team at any time from the Rep Travel program regardless if the season has commenced.
- Where the words Representative or Rep are used, it is understood that this means Competitive teams for CYS.
- Team Head Coaches are responsible for their actions, their coaching staff, their players, their team families and guests at all times in connection with soccer related CYS approved activities, including, but not limited to, league games, team practices, exhibition games, tournaments, team gatherings and/or communications between or among teams, coaches, leagues, parents and Clubs.
- Rep players may not play indoor house league, but will be offered indoor pickup games versus other Rep players as an alternative.
U8 – U12
U13 – U18
REP TRAVEL TEAM UNIFORMS
- All Rep players and team officials (where applicable) will be required to wear Club issued uniforms. No deviations can be made to this regulation without the approval of the CYS Technical Committee.
- CYS reserves the right to design and provide the uniforms for representative teams. CYS reserves the right as to what will be included in the competitive uniform package.
- All Rep teams are required to wear the primary uniform (blue jersey) when playing league games. The alternate jersey (white jersey) will be used when the two teams clash and the League Rules state that Cambridge is required to change uniforms. Either uniform is appropriate for tournaments and exhibition games. In the grassroots divisions the primary uniform color will be reflective of their team name as assigned by Cambridge Youth Soccer, with the alternate jersey being the opposite color.
REP TRAVEL COACHES Selection of Rep Coaches
- A Selection Committee consisting of the Technical Director, Vice President and Competitive Director in charge of the program, shall review and/or interview each candidate for a Head Coach position.
- Applications for Representative Team Head Coaches must be received at the Club Office by August 30th of the current season or a date specified by the club as posted on the CYS Website.
- The Selection Committee shall review and/or interview and select the person that in their opinion is best suited for the position of Head Coach for each team. Every attempt will be made to select competitive team Coaches by player ID dates. In the event that one is not selected, the club will actively seek an appropriate candidate. If the club is unsure that it will enter a Development team in an age group, any Coaches that applied for a position will not be selected to coach until such time (after tryouts) that:
- The Club has determined the level of coaching ability of applications.
- The Club has observed the number of players at tryouts.
- The Club has observed the quality of players at tryouts.
- Competitive players have been selected.
- The Club has determined the commitment levels of players that attended tryouts.
- The Club has determined if it is in the best interest of the Club to have a Development travel team.
- The Selection Committee shall use the following criteria to select a suitable Head Coach for each team:
- Coaching experience, including but not restricted to technical knowledge and tactical/functional knowledge
- Commitment to CYS
- Licenses and Certifications as required by the OSA
- CYS Volunteer Screening must be satisfied by the end of December of each year and as soon as possible for any team officials appointed thereafter.
Year-end reviews will be held annually. CYS reserves the right to terminate an appointment at any time. All successful applicants will be notified in writing by the CYS office, and a notification letter will be sent to unsuccessful candidates.
Each Rep coach appointed must sign and return a letter of appointment acknowledging their familiarity with and acceptance of Club and Rep Team polices and the CYS Code of Conduct. Coaches must provide a copy of an up to date police check within 30 days of board of directors` approval. All police record checks are valid for a period of 3 years from the date of issue. An annual declaration of offenses must be signed annually.
- 5. The Selection Committee need not select a coach from the list of applicants and at their discretion, may seek alternate candidates.
- 6. Coaching selections made by the Selection Committee and approved by the CYS Board of Directors are final.
Qualifications of Rep Team Head Coaches
- All Competitive Team Head Coaches must meet the minimumguidelines as specified by the Ontario Soccer Association (O.S.A.).
- The Club shall coordinate formal certification clinics for Team Head Coaches. The cost of the coaching clinics will be covered by the club upon successful completion of the course. Travel and other miscellaneous expenses are not covered by the Club.
- Coaching qualifications may vary depending on individual league rules
Responsibility of Rep Team Head Coaches
- The Rep Head Coach is responsible for the recommendation of all team appointments. The Technical Committee is responsible for final appointments. All female teams must have a designated female staff member carded to the team. The Carded designated female staff member must be present (on the team bench) at any scheduled league/ cup/ festival/ tournament game to represent the interest of the female players. During team practices (Winter Gymnasiums, Summer Sessions or any Club Development Programs) it is expected that the designated carded female staff member be present to represent the interest of the female players. In advance (If the designated carded female staff member is not available) the Rep Team Head Coach can notify CYS (seek Board Approval) as to who the designated female parent(s) are to represent the interest of the female players. Please Note: the designated female parent(s) will be required to gain a valid Police Check.
- Create an atmosphere conducive to player’s development.
- Ensure the safety of all players is given first priority.
- Establish and enforce reasonable team rules, ensuring all players are treated fairly.
- All Coaches shall make their best effort to attend the applicable Coach development and technical training session and activities arranged by the Technical Director targeted to Rep teams.
- All Rep Teams must be represented at all Rep Team meetings.
- All Coaches must ensure that they abide by their respective league rules and policies, that they carry the required travel permits, playing out permits or permission to host or play in exhibition games.
- Coaches or a team representative are encouraged to attend the Club’s Annual General Meeting.
- Coaches shall actively encourage Team parents to become involved with the Club administration in a volunteer capacity.
- Coaches shall assist with any player development program or clinics organized by the Club.
- All communications regarding the Team, individual players, and parents, coaching staff or their conduct shall be the ultimate responsibility of the Team Head Coach, in particular to ensure that any such communication adheres to the Club Policies and Code of Conduct.
- The Team Head Coach may involve the Technical Director or Competitive Director as needed to assist with any such communications.
- The Team Head Coach shall be alert to the confidentiality of communications and personal information and shall support and abide by the Club’s Privacy Statement.
Responsibility of the Assistant Coach(s)
All Competitive Team Assistant Coaches shall meet minimum guidelines as specified by the Ontario Soccer Association (O.S.A.).
While the overall responsibility for all Team affairs lies with the Team Head Coach, the Assistant Coach shall agree to assume the same obligations and responsibilities to the players, Team and Club, particularly where the Team Head Coach is absent. The Assistant Coach shall support the Team Head Coach, and reinforce his or her development objectives and shall provide meaningful input to the Team.
The Assistant Coach has the same responsibility and obligation to the Club as the Team Head Coach with respect to all Club Policies.
Responsibility of the Manager
The Manager, as appointed by the Team Head Coach, is responsible for:
– Supporting the Team Head Coach in his or her responsibilities to the Team and the Club
– Adhering to all Club requirements and dates as published
– Acting as liaison between the Team Parents and Team Head Coach
– Conducting the Team’s affairs in a responsible and organized manner
– Maintaining an up-to-date record of Team finances, statistics, player books, etc.
– Reporting to the Club and to the Team regarding finance as required by Club Policies and procedures – Planning Team activities (i.e. tournaments, exhibition games, parties, etc.)
– Responding in a timely manner to any request for information from the Club
– Cooperating with the Club in all Team matters
– Completing game sheets accurately and ensuring player books are available for each game
CODE OF CONDUCT FOR COACHES AND MANAGERS
- The conduct of Coaches and Managers shall be exemplary and in accordance with the Objectives of the Club as specified in the Constitution.
- Coaches and Managers shall ensure that all players, parents/guardians, and spectators associated with the team, conduct themselves in a way that is consistent with the Constitution of the Club, these Rules and Regulations, the Laws of the Game, and the generally accepted norm of good sportsmanship. The CYS Zero Tolerance Policy will be in effect.
- The Board reserves the right to remove any Coach or Manager who does not meet guidelines of the Club’s Constitution and these Rules and Regulations or behaves in a manner unbecoming to CYS or its members.
- Coaches and Managers shall not play nor conceal from officials of the Club any ineligible player.
- Coaches and Managers shall not leave any youth player unattended at a field or gymnasium following a practice or game.
Remember that winning is desirable – and all players want to win – but winning at all costs defeats the purpose of the game and the principles of CYS and the OSA’s Long Term Player Development Initative. Recognize that losing or playing below potential can represent a teaching opportunity and can be an important tool to develop players and the team. Encouragement must be given to players for trying their best whatever the outcome may be.
By accepting this position as Rep Head Coach with CYS, you agree to conform to all of the above and understand that failure to do so could result in disciplinary action up to and including the termination of your coaching duties.
Players and Team Selection
Any player participating in practices or games shall be registered and in good standing with the Club.
The Competitive Team Head Coach for ages 13 and above shall submit a list of up to a maximum of eighteen (18) and a minimum of fourteen (14) players by October 15th to the Technical Director and Technical Development Committee for review. For U9-U12 age groups the Head Coach and Technical Development Committee select squad rosters by October 15th.
All selected Representative players will be required to pay 50% of the total registration fee as a non- refundable deposit at the time they are registered for a team. The deposit shall be due on the registration date as designated by the club. The balance of fees will be due no later than March 1.
From an organized and structured tryout by the club, coaches will be in a position to select (with the club’s assistance and Technical Director’s approval), through their development and potential, players that are deserved of the opportunity to play at a higher level.
Once a player is registered to a team, the Coach may not release said player. The Coach in effect has made a season long commitment and agreement with the player (Parents) to train, teach and guide them to their fullest potential. Should a player/parent become a Member in Bad Standing within the club the Technical Committee will make a recommendation on their future involvement with the club.
Prior to tryouts the Club will have:
- – A good understanding of those players that are capable of representing CYS at rep level.
- – Discussed those players with appointed team Head Coaches.
- – Put an organized tryout plan and structure in place that will be conducted by the Technical Director, CYS staff coaches and Team Head Coach only.
- – A simple grading evaluation of each player at tryouts.
- – The Club will have been notified/determined of any health issue of players.
- – The Club will have been notified/determined of any ongoing or prior parental problems.Ultimately the Club will select the players to CYS teams in conjunction with the Head Coach.Player Selection
1. Players shall be required to play within their own age group. Exceptions will only be given upon the approval of the Technical Development Committee (Maximum of 3 players per age group). The committee shall, among other things, use the following criteria to determine if a player may play at an older age group:
– The player is in the top 3 of the older age group’s skill level.
– The player demonstrates skills and capabilities above and beyond their age level – The player demonstrates good attitude, maturity and leadership capabilities.
-Any player u9-u12 must receive written approval from the SWRSA via recommendation from the club Technical Director in order to play up an age.
If at tryouts a Goalkeeper tries out with an age group team above their birth year and impresses the Team Head Coach, the CYS Technical Committee and Technical Director will consider the positives of having that player representing that team.
Below are some of the factors that will be taken into account: – age
- physical maturity
- social maturity
- – GK’s Technical/tactical ability
- – GK’s ability to compete physically with the players in the older age group
- – league/division the team may play in
- – does the GK playing up adversely affect the team below?
- – likely impacts on the team/age group that GK is leaving (within the club) – likely impacts on theteam/age group the GK is trying out for
- – – is it in the best interests of the GK to play up?
- – is it in the best interests of CYS for the GK to play up?
– will the level of competition within the playing up age constantly challenge the GK`s skills?
The final decision regarding any GK playing at a higher age level will rest solely with the CYS Technical
Committee and Technical Director.
A player trying out for an older age level must also attend the tryouts of their own age group unless permission has been received from the Technical Development committee. Any underage player already playing at a higher level will be evaluated annually by the aforementioned committee.
- No player shall be required to play with any particular Team. The final decision to accept any offer to play for a Competitive Team lies with the player and his/her parents.
- Any player releases must be made by the Team Head Coach with a personal, one on one communication with the player and/or parent. If desired, the Team Head Coach may involve the Competitive Director and/or Technical Director to assist or provide guidance in this respect.
- Poaching of players, as defined by the OSA, will not be tolerated and will be referred to the Club Discipline Committee.The Board works carefully to develop and implement rules that make sense across the entire Club and within the context of individual teams. Exceptions to the rules are avoided except in truly unique and special situations. When an exception to the rules is allowed, care is taken to ensure the exception makes sense in the larger context of all the teams and from one season to the next.
1. Lower age group Competitive and House League players may be used as call-up players in accordance with the rules of their respective league and the following CYS guidelines:
- – Organize player call ups well in advance.
- – Contact the CYS Coach of the player you wish to call up first.
- – The parent of the player should not be contacted until you have spoken to the coach.
- – The team must be in possession of the player’s book.
- – Return the player book immediately back to the Manager/Coach of the player.
- – Player call ups are not to fill a roster.
- – Player call ups are for the purpose of assisting a team because the team is depleted of players. Teamscan play with 14-15 players without the need for call ups.
- – When call up players are with a team, they play. (They do not sit on the bench for long periods oftime).
- – Call up of “guest players” from other clubs will not be allowed either for league or tournament games.
- – CYS will not permit CYS Players to play as guest Players for other clubs unless under specialcircumstances.
- – Inform the Technical Director of all call ups
- – In accordance with LTPD there will be no call ups for any teams age u12 and below
2. Coaches shall cooperate with each other in order to avoid being short of players for any particular game. Call up players shall only be used when a Team is short of players, and must meet the conditions outlined in the league policies under which the team plays. Team Head Coaches are encouraged to contact other coaches in their age group or coaches of the younger Team early in the season to secure players interested in being called up. Players may only be called up a maximum of two age groups. It is inappropriate to ask players to miss a game of their own to be a call up, but the donating coach should excuse a player from a practice, if necessary, so that he or she can play in the call up game.
3. The Technical Director shall inform each Head Coach at the beginning of the season from which teams they are eligible to call up players.
CYS Program Legend:
Small Sided Games – Grassroots (U9 to U12): Division Names (Target and Development)
Youth (U13): WRSL League Division – Inter District
Youth (U14 to U21): WRSL League Divisions
Youth (U13 to U21): SWRSL U13 to U21 Divisions will be identified as Competitive and Recreational to represent the District Competitive (formerly L5) and District Recreational (formerly L6) offerings.
A resident is defined as a player who has a residence in Cambridge or resides in a neighboring community within 10 km of the City of Cambridge city limits that does not offer a travel soccer program. Further, any player who resides within the District (SWRSA) in a community that does not offer a rep soccer program in the SWDSL will be deemed eligible to play with Cambridge Youth Soccer
Any non-resident who has played for CYS in two consecutive league seasons (SWDSL or WRSL) will be deemed to be a Cambridge resident for the purposes of the Residency Guidelines
Note: Any Non-Resident Player that has been granted resident status (u9-u21), who willingly leaves CYS to play at another soccer center will again be deemed a non-resident player upon their return to the Cambridge United program.
- u8 – u9 and u10 Grassroots squad players must be made up entirely of Cambridge resident players.
Note: Some players who register in the CYS House League (u4-u8) are not Cambridge residents. These players can be considered eligible to attend Identification days for a u8 if they are participating in the CYS U8 House League and will be deemed resident players until such time as they leave the program.
- In preparation for OPDL a maximum of 5 non-residents are eligible to play in the Southwest Region District Soccer League (SWDSL) at age u11 (Target/Development Squads)
- In preparation for OPDL a maximum of 5 non-residents are eligible to play in the Southwest Region District Soccer League (SWDSL) at age u12 (Target/Development Squads)
The Technical Development Committee and/or Board of Directors can review/approve any additional non-residents based on a written submission from the squad’s Head Coaches and/or parents of players.
- If an application for a CYS Competitive team is approved by SWRSA to participate in Western Region Soccer League (WRSL) they will be permitted a maximum of 4 non-resident players (U13-U14)
- Teams playing in the Western Region Soccer League (WRSL) at age U15 will be permitted a maximum of 5 non-resident players.
- Teams playing in the Western Region Soccer League (WRSL) at age U16 will be permitted a maximum of 6 non-resident players.
- Teams playing in the Western Region Soccer League (WRSL) at age U17 will be permitted a maximum of 8 non-resident players.
- Teams playing in the Western Region Soccer League (WRSL) at age U21 will be permitted a maximum of 8 non-resident players.
- Competitive and Recreational Teams in the Southwest Region District Soccer League (SWDSL) from ages U13 and u21 must be made up entirely of resident players
- If a Competitive Team in the Southwest Region District Soccer League (SWDSL) between age u13 and u21 is the only team in that age group they will be allowed a maximum of 4 non-resident players
- All Southwest Region District Soccer League (SWDSL) Competitive and Recreational Teams are eligible for non-resident players as long as the player has played in the Competitive program for CYS the previous season
Requests for additional non-residents players must be submitted in writing to the Technical Development Committee for CYS Board approval.
Special Considerations for Coaches
- A Coach who wishes to be involved with a Competitive Squad/Team who resides in a neighboring community that does not offer a travel soccer program may be offered a position understanding that he/she may have a child that will be selected to the squad/team.
- A Coach who wishes to be involved with a Competitive Squad/Team who resides in a neighboring community that does offer a travel soccer program may be offered a position understanding that he/she may have a child that will be selected to the squad/team pending CYS Board Approval. In this situation, the coach’s child will be given resident player status.
List of neighboring communities within 10 km of the City of Cambridge that are permitted
- St George
- New Dundee
- West Montrose
List of neighboring communities outside 10 km of the City of Cambridge that are permitted
- Others subject to review
Code of Conduct for Players
The conduct of Rep Players shall be exemplary and in accordance with the Objectives of the Club as specified in the Constitution and supporting documentation.
- Equal playing time is not guaranteed to Competitive Players. The Coach shall provide a minimum of 25 % playing time for each Competitive player for the balance of the season — Not per game.
- It is the expectation of the club that all of the Coaching Staff will commit themselves into the development of his/her team and by doing so will contribute countless hours of their personal time. Based on this, the above rule can only be enforced or intervened by the Club on behalf of the player/parents if the Player is also prepared to contribute and give the same in return to the coaching staff. Lateness for practices and games plus lack of effort are key examples.
- Teams playing in Competitive Leagues are bound by the Constitution, Rules and Regulations of said League as interpreted by the External League Executive and its Officials.
- Competitive External Leagues are responsible for the administration of discipline over Club teams while playing under their authority. Any and all disciplinary action taken by such leagues against Club members shall be reported to the Club.
Practice is the time to work hard, develop skills, and increase conditioning, and to gain a better understanding of the game of soccer. If the time is taken to do these things in practice, then the players will be well prepared for their games, and will have fun. Coaches are encouraged to take full advantage of their Team practices – to focus not only on the skills of the game, but also developing an understanding of game strategies.
Throughout the year the CYS Technical Director or one of the CYS Club Staff Coaches will attend the Team practices and games, for the purpose of observing and/or participating in Team practices, to act as observers of both the coaching staff and the players, and to provide both guidance and assistance. Coaches shall welcome, support and encourage the Technical Director and/or Staff Coach’s involvement, guidance and assistance with Team practices. The Technical Director and/or Staff Coaches will provide feedback to the Team Coach about his or her program as necessary, and/or requested.
The Technical Director will schedule Coaching Clinics/Seminars. All Team Head Coaches of Competitive Teams are expected to attend these clinics.
The Technical Director will also schedule Goalkeeper Clinics for both coaches & goalies. All Team Head Coaches or Designated Goalkeeper Coaches of Competitive Teams are expected to attend and encourage their goalkeepers to attend these clinics.
All teams wishing to participate in tournaments/festivals must ensure that the tournament is sanctioned by the OSA. It is suggested that teams do not exceed 4 tournaments during league play. All Rep teams playing in the SWDSL are required to compete in the Cambridge Heritage tournament.
All participating Rep teams are required to provide 12 hours of volunteer time per team to support the Cambridge Heritage Tournament in lieu of the registration fees.
It is the team’s responsibility to complete a travel permit as well as accept the cost of the permit for all tournaments they may enter. Only Club officials are eligible to approve travel permits.
Representative teams must obtain Club permission before entering a tournament/festival outside the province of Ontario. All teams must abide by the OSA rules regarding Festival participation for ages u9- u12.
Team Officials are responsible for the behaviour of their players both on and off the field during a festival/tournament. Any incident involving a Player or Team Official that puts the team in disrepute is required to be reported to the CYS Rep Director. CYS may at its option proceed with disciplinary action which may include withdrawing the team from the tournament or subsequent action against a member up to including expulsion from the club.
All Competitive teams require maintaining an up-to-date record of the team finances. Each team must open a bank account ensuring at least 3 individuals have signing authority.
An accurate and up-to-date accounting of all monetary transactions must be kept by each Rep Team.
The Manager must be prepared to present this detailed record when asked by CYS. A final financial report by no later than September 15th for the Outdoor season shall be provided to the parents and club General Manager, if requested.
Team families may collectively agree to retain fundraising and/or sponsorship funds in the Team account for the next season. However, this agreement must be unanimously made at the start of the season. Otherwise, players (and their families) contributing to fundraising efforts, whether remaining on the Team at the end of the season or not, must receive their proportionate share of the remaining balance of Team funds at the end of the season. No money obtained from sponsors shall be returned to parents.
Note – CYS will provide a letter of sanctioning if a bank requires it for a new account.
TEAM FUNDRAISING ACTIVITY
All Team fundraising efforts shall be tasteful and in accordance with CYS Club policies. CYS reserves the right to cancel or prohibit any fundraising activity considered by the Club to be detrimental to the image and reputation of the Club.
There shall be no cash rewards for players participating in fundraising efforts. Prizes such as soccer balls, etc. for the most successful fundraising effort are permitted.
Funds raised by Team members must be used for Team related activities organized by the Team.
Lottery games, games of chance or draws on a large scale may require a provincial license and are therefore are not permitted.
Draws involving liquor where tickets are “mass marketed” are not acceptable fundraising events.
Teams are expected to comply with all governmental requirements, with respect to any fundraising event.
The Team Manager, under the direction of the Team Head Coach, is responsible for, and shall ensure proper Team fundraising money management and banking of cash funds. The Team Manager, under the direction of the Team Head Coach, is responsible for ensuring that any fundraising is conducted legally, in good taste and in accordance with Club policies.
CYS will not be held responsible for any losses or liabilities sustained by any Team in their fundraising activities.
Teams are encouraged to procure and accept donations from secondary or minor sponsors.
Each team will receive two sets of jerseys (one game and one alternate per player). If the sponsorship information is provided by the team to the club before February 1st, screening costs will be absorbed by CYS for a one colour front chest logo on each shirt. This cost does not include any additional costs (i.e. artwork) that are required.
An invoice for sponsorship funds may be requested and shall be prepared by the Club’s Administrator. A copy of the sponsorship cheque must be provided to the club for an invoice to be issued.
All sponsorship funds should be sent directly to the team. Sponsors should not write cheques to CYS.
As per CYS Team Website Policies.
Any parents that wish to lodge a complaint against a member of the CYS coaching staff may do so in writing to the Technical Director or Competitive Director through the CYS office email at firstname.lastname@example.org. Please note that all complaints must be filed in writing before they can be acted upon by the appropriate CYS staff member.
Last Amended August 28, 2017
The Privacy Act for individuals within provinces became effective January 1st, 2004. This Act sets out ground rules for how private sector organizations may collect, use or disclose personal information in the course of commercial activities.
Though Cambridge Youth Soccer is not subject to the Act because they do not engage in commercial activities, CYS respects your right to personal privacy. When we collect your personal information you can be confident that we will handle and store it in a safe secure manner to protect information from unauthorized access or disclosure.
This policy describes our PRIVACY CODE practices.
Cambridge Youth Soccer requires personal information from its players, coaches, managers, team staff, referees and volunteers, and this personal information is obtained on the appropriate CYS/Ontario Soccer Registration Forms. This information is provided to Ontario Soccer and/or any other leagues for which CYS teams are registered or associated organizations for purposes of individual registration, and to our insurer in connection with insurance coverage.
CYS does not share, give, rent, or sell client information to any organization or individual except to comply with laws, or regulations of a governmental or regulatory body or in response to a valid subpoena, warrant, or order, or to protect the rights of CYS or any of its players, coaches, managers, team staff, employees or volunteers.
The Secretary (BoD) is the individual overseeing the Policies and Procedures for the management of personal information.
Why do we collect Personal Information?
We request only the minimum information required to complete Insurance and Registration requirements required by Ontario Soccer, South West Region Soccer Association, respective leagues that we participate in, its insurer, CYS’s professional advisors including but not limited to its lawyers and accountants.
CYS requests player name, proof of birth, and soccer experience. Parents/Legal Guardian information is requested if a player is under 18 years of age, or player information if over 18 years of age including: address, occupation, home phone, work phone, emergency phone number, and email. Registration forms also assist the Club to gather information concerning possible volunteer work for the Club by members as coaches, directors, convenors, sponsors, or social committee members.
This information is used to organize and select teams for the indoor and outdoor soccer programs organized by CYS, to determine skill level and experience of players, to draft players, to balance house league teams, to validate the age and residency of players, to organize technical skills development and training programs or clinics, to develop Player profiles for coaching purposes, to organize and deliver the programs and services offered to Members by the Club and for other purposes within the Charter and mandate of the Cambridge Youth Soccer Club.
This information may be disclosed to and used by the employees, staff, and directors of the CYS as well as coaches, managers, conveners, and other volunteers.
At any time a member has the ability to ask CYS to take them off of their mailing lists.
To protect the privacy of CYS members, all email correspondence sent by CYS Staff and Volunteer Coaches to more than one family should be sent via blind carbon copy (bcc) to all parties.
Revised & Approved: September 18, 2018
Maintain consistency across the club with no deviation from key policies below.
Create a communication tool for players and families Communicate schedules
Communicate stats / standings
Field locations / maps
Albums of team and action shots Team sponsors
Links to other sites
- Access to site beyond home page must be password protected.
- Do not use full names of your players; only first names and only for grouppictures.
- Do not post phone numbers, email addresses or home addresses of players.
- Never make negative remarks towards players of your team, other teams, orCambridge Youth Soccer Club.
- Promote your team and club.
- CYS reserves the right to remove any links if in its view contains information thatis detrimental to the image of the club.
- Always consider the privacy and security of all players.
- Teams are responsible for maintaining their own website.
Note: All websites will be monitored on a regular basis by the appropriate Director to ensure full compliance of this policy. Such Directors must be provided with access to all individual team websites. As all websites are required to be password protected past the homepage. CYS will require your team’s password to ensure websites are compliant. Please forward your password along with the link.
If it is found that the above criteria are not met, it will be requested by the club to terminate the team’s use of the site.
If your team has a website and you would like it linked to the CYS webpage please send the site’s link to email@example.com.
Revised & Approved September 4th, 2007
Cambridge Youth Soccer encompasses Players, Referees, Team Officials, Parents, and Employees. Our membership represents the soccer community of the City of Cambridge. We are required by Ontario Soccer and South West Regional Soccer Association (SWRSA) to exercise good judgment in use of Social Media websites. It is important that all CYS members conduct themselves in a responsible and respectful manner
- Members are not permitted to post information, photos, or other representation of sexual content, inappropriate behaviour, or items that could be interpreted as demeaning or inflammatory.
- Members are not permitted to post any racial, sexist, homophobic, anti-religious or any other comments of that nature to members or non-members
- Members are not permitted to post any comments that could be deemed derogatory about other players, team officials, teams, clubs or referees
- Members are not permitted to comment on injuries, officiating, or team matters that could reasonably be expected to be confidential to team members
- Members are not permitted to post any threats of violence or harassment
- Members must always follow the guidelines established by the Social Media website being used
Best Practices and Reminders
- Always think twice before posting. If you wouldn’t want your parents, friends, coaches etc. to read what you have posted then DO NOT POST.
- Always be respectful, responsible and positive
- Always remember the audience that will have access to your posts. Parents, friends, strangers, current/prospective employers
- Always remember that every time you post, it is PERMANENT. Even if something is deleted it remains on the internet somewhere.
Any violation of these guidelines may be subject to Disciplinary action by CYS, SWRSA and/or Ontario Soccer.
Adopted: September 201
Cambridge Youth Soccer (CYS) is a strong supporter of having a safe sport environment for all soccer players, parents, officials, coaches and administrators. Verbal and physical abuse directed by or towards any game official, player, coach, spectator or staff member will not be tolerated. Accordingly, CYS has set up a Zero Tolerance Policy to help ensure the safety and enjoyment of all club members.
Any member, player, coach, parent, relative or guardian determined by the CYS Discipline Committee to be guilty of abusive conduct or harassment (as defined by the CYS/Ontario Soccer Harassment Policy) towards a game official, player, coach, spectator, or staff member during a CYS indoor or outdoor house league of representative exhibition game or practice, may results in ALL playing members of the immediate family in question, at the Discipline Committee’s discretion, being de-registered from CYS. If de-registered, all fees will be forfeited to CYS.
- First Offence – any spectator judged by the Club’s Discipline Committee to be guilty of abusive/harassing conduct toward anyone in attendance at a Club event will be reprimanded in writing.
- Second Offence – any spectator judged by the Club’s Discipline Committee to be guilty of a seconf conviction of abusive/harassing conduct toward anyone in attendance at a Club event will be required to attend an in-person hearing at the Club office. A second offence may result in a spectator being suspended from attending future games and practices for a specified period of time as determine by the Club’s Discipline Committee.
- Third Offence – any spectator judged by the Club’s Discipline Committee to be guilty of a third conviction of abusive/harassing conduct toward anyone in attendance at a Club event will be placed as a Member of Bad Standing of the Club. Their children will be deregistered from CYS and there will not be any refunds issued.
In extreme cases and/or depending on the nature of the behavior, the Club’s Discipline Committee may suspend a guilty party from attending future games or remove them from the club entirely after a first or second offence.
If the source of abuse is from an Ontario Soccer registrant (team official), discipline procedures are already in place and will be forwarded using the proper application of the Ontario Soccer Policies (Section 9.0 – Discipline)
When a person in attendance at a CYS House League or Representative game feels they are being abused/harassed, as per the scope of this policy, the game official will be allowed to suspend the game.
The game official must information both coaches that the game has been suspended and file a Special Incident Report with the club within 24 hours.
If a spectator’s behaviour results in a game official suspending play, the coach, when possible, will provide the name of the individual(s) that is identified by the game official. The coach must then advise the individual(s) that the next occurence of this behavious will result in abandonment of the game. It if is determined that this individual(s) is not associated with either team, they may be warned that local authorities will be called to deal with the incident.
Where a situation cannot be rectified the game will be abandoned. Should the incident be resolved, the official must inform the Club Head Referee that the game briedly suspended and the official must file a Special Incident Report to the club.
In the event that an incident of abuse/harassment is not recognized by a game official or takes place in a non-game situation the team officials must report such an incident to the club. Details of the incident must be provided so that it may be investigated thoroughly by the Club’s Discipline Committee.
A spectaor who feels that they have been the subject of, or witness to, abusive behaviour, may submit a written complaint directly to CYS at firstname.lastname@example.org. Details of the incident must be provided so that it may be investigated thoroughly by the Club’s Discipline Committee.
This polcy shall be reviewed annually by the CYS Board of Directors to ensure compliance and fair and equitable application of Ontario Soccer Policies and Procedures.
Approved: July 2016
The aim of this policy is to ensure that everyone is treated fairly and with respect and that Cambridge Youth Soccer Club is equally accessible to all its members.
Cambridge Youth Soccer Club is responsible for setting standards and values to apply throughout the club at every level. Soccer belonds to and should be enjoyed by, any child in the community who wishes to participate. Our commitment is to confront and eliminate discrimination whether by reason of gender, sexual orientation, marital status, race, nationality, ethnic origin, colour, religion or belief, ability or disability and to encourage equal opportunities. This policy is fully supported by the Board of Directors who are responsible for the implementation of this policy.
Cambridge Youth Soccer Club, in all its activities will not discriminate, or in any way treat anyone less favourably, on grounds of gender, sexual orientation, marital status, race, nationality, ethnic origin, colour, religion or belied, ability or disability. It means that Cambridge Youth Soccer Club will ensure that it treats people fairly and with respect and that it will provide access and opportunities for all members of the community to take part in, and enjoy, its activities.
Cambridge Youth Soccer Club will not tolerate harassment, bullying, abuse or victimization of an individual, which for the purposes of this policy and the actions and sanction applicable is regarded as discrimination. This includes sexual or racially based harassment or other discriminatory behaviour, whether physical or verbal.
Cambridge Youth Soccer Club is committed to a ploicy of equal treatment of all members and requires all members to abide and adhere to theese policies and the requirements of the Declaration of Expectations for Fairness in Sport (the London Declaration) 2001, Canadian Human Rights Act 1985 and Employment Equity Act 1995 as well as any amendments to these acts and any new legislation.
Ratified June 21, 2016
As a member club of Ontario Soccer and Canada Soccer (CSA) respectively, the Cambridge Youth Soccer Club is bound by, fully supports and hereby adopts the CSA and Ontario Soccer anti-doping policy from the Canadian Anti-Doping Program.
From the CSA website:
The Canadian Centre for Ethics is Sport (CCES) is the custodian of the Canadian Anti-Doping Program (CADP); the set of rules that govern anti-doping in Canada. The CADP consists of several components such as in- and out-of-competition testing, education, medical exemptions, and the consequences of doping violations. The CADP is compliant with the World Anti-Doping Code and all international standards.
Canada Soccer has adopted the CADP which means that you can be confident that you are part of a world-class anti-doping program that is designed to protect athletes’ rights and ensure a level playing field. The Canadian Soccer Association’s anti-doping policy reflects and supports the CADP.
While the CCES administers anti-doping for the Canadian sport community, you may also be subject to the rules of your international federation. Learn more about FIFA’s anti-doping policies and procedures.
For more anti-doping resources, see:
Ontario Soccer anti-doping resources: http://www.ontariosoccer.net/player/sports-medicine/anti-doping-resources
CSA anti-doping resources: http://www.canadasoccer.com/anti-doping-program-s15641
The CCES recommends that athletes take the following actions to ensure they don’t commit an inadvertent anti-doping rule violation:
- Know your rights and responsibilities as an athlete with regard to anti-doping.
- Always comply with a testing request if you are notified for doping control.
- Check all mecication and products before taking them to ensure they do not contain ingredients that are banned.
- Verfiy your medical exemption requirements.
- Do not take supplements, but if you do, take steps to minimize your risk.
- Get the latest news. Sign up to receive CCES media releases and advisory notes.
- Report Doping Hotline: 1-800-710-CCES or www.cces.ca/reportdoping
Adopted by the Board of Directors on August 21, 2015
The club will only cancel games in the event of field closures by the City of Cambridge prior to 3pm on the date of the game.
In the event of a field closure the following protocols will be pout into place:
- The CYS website at www.cambridgesoccer.ca will be updated showing the closures and age groups affected
- The CYS Twitter feed @CambridgeSoccer will be updated with closures
- All coaches of teams affected by the closures will be informed
- All parents withe emails on file will be notified of field closures
In divisions without referees, the CYS Game Leaders, will make a decision at the field, based on wether conditions/field conditions whether a game/practice can take place.
In divisions with referees, the referee will make a decision at the field regarding whether the game will take place.
All cancellations for practices will be at the discretion of the Game Leader/Coach.
All CYS events will adhere to the Ontario Soccer’s 30/30 Lightning Policy. More information on this policy can be found at the following link: http://www.ontariosoccer.net/images/publications/2015/referee/policy-lightening.pdf
Adopted by CYS Board of Directors – June 21, 2016
Lightning Safety/ Severe Weather Policy
When thunder roars, go indoors!
The safety of players, coaches, management and spectators is the primary concern in any weather event that occurs during all matches sanctioned by Canada Soccer. By understanding and following the below information, the safety of everyone shall be greatly increased. Ultimately, the referee has the final say over delaying or restarting a match due to weather. Waiting to stop play or not waiting to start play may result in a serious injury or loss of life. Referees are expected to act responsibly when dealing with such events during matches they are controlling.
If you can hear thunder, you can get hit by lightning. As soon as you hear thunder, quickly get to a safe location. More people are struck before and after a thunderstorm than during one. Stay inside for 30 minutes after the last rumble of thunder.
Please note the following recommendations from Environment Canada:
- To plan for a safe day, check the weather forecast first. If thunderstorms are forecast, avoid being outdoors at that time or make an alternate plan. Identify safe places and determine how long it will take you to reach them.
- Watch the skies for developing thunderstorms and listen for thunder. As soon as you hear thunder, quickly get to a safe location. If you can hear thunder, you are in danger of being hit by lightning. More people are struck before and after a thunderstorm than during one.
- Get to a safe place. A safe location is a fully enclosed building with wiring and plumbing. Sheds, picnic shelters, tents or covered porches do NOT protect you from lightning. If no sturdy building is close by, get into a metal-roofed vehicle and close all the windows.
- Do not handle electrical equipment, telephones or plumbing. These are all electrical conductors. Using a computer or wired video game system, taking a bath or touching a metal window frame all put you at risk of being struck by lightning. Use battery-operated appliances only.
- If caught outdoors far from shelter, stay away from tall objects. This includes trees, poles, wires and fences. Take shelter in a low-lying area but be on the alert for possible flooding.Be aware of how close lightning is occurring. Thunder always accompanies lightning, even though its audible range can be diminished due to background noise in the immediate environment and its distance from the observer.When larger groups are involved, the time needed to properly evacuate an area increases. As time requirements change, the distance at which lightning is noted and considered a threat to move into the area must be increased.Know where the closest “safe structure or location” is to the field or playing area and know how long it takes to get to that safe structure or location. Safe structure or location is defined as:
• Any building normally occupied or frequently used by people, i.e., a building with plumbing and / or electrical wiring that acts to electrically ground the structure. Avoid using shower facilities for safe shelter and do not use the showers or plumbing facilities during a thunderstorm.
In the absence of a sturdy, frequently inhabited building, any vehicle with a hard metal roof (not a convertible or golf cart) and rolled-up windows can provide a measure of safety. A vehicle is certainly better than remaining outdoors. It is not the rubber tires that make a vehicle a safe shelter, but the hard
If you can hear thunder, you can get hit by lightning. As soon as you hear thunder, quickly get to a safe
location. More people are struck before and after a thunderstorm than during one. Stay inside for 30 minutes after the last rumble of thunder.
metal roof which dissipates the lightning strike around the vehicle. Do not touch the sides of any vehicle!
If no safe structure or location is within a reasonable distance, find a thick grove of small trees surrounded by taller trees or a dry ditch. Assume a crouched position on the ground with only the balls of the feet touching the ground, wrap your arms around your knees and lower your head. Minimize contact with the ground because lightning current often enters a victim through the ground rather than by a direct overhead strike. Minimize your body’s surface area and the ground! Do not lie flat! If unable to reach safe shelter, stay away from the tallest trees or objects such as light poles or flag poles), metal objects (such as fences or bleachers), individual trees, standing pools of water, and open fields. Avoid being the highest object in a field. Do not take shelter under a single, tall tree.
Avoid using the telephone, except in emergency situations. People have been struck by lightning while using a land-line telephone. A cellular phone or a portable remote phone is a safe alternative to land-line phones, if the person and the antenna are located within a safe structure or location, and if all other precautions are followed.
When considering resumption of any athletics activity, wait at least thirty (30) minutes after the last flash of lightning or sound of thunder before returning to the field.
First aid for lightning victims
Prompt, aggressive CPR has been highly effective for the survival of victims of lightning strikes.
- Lightning victims do not carry an electrical charge and can be safely handled.
- Call for help. Victims may be suffering from burns or shock and should receive medical attentionimmediately. Call 9-1-1 or your local ambulance service.
- Give first aid. If breathing has stopped, administer cardio-pulmonary resuscitation (CPR). Use an automatic external defibrillator if one is available.
- For additional information the following websites are helpful:
As we continue to learn more about the dangers of concussions in young athletes, CYS asks all coaches, referees, parents, and participants to be aware of the dangers and use the below tools to determine the best course of action in case of a potential concussion.
These tools have been provided by Ontario Soccer. For more information, see their complete resources available at http://www.ontariosoccer.net/player/sports-medicine/concussions.
Because it can be difficult to recognize the signs of concussion, we ask that the below protocoal be followed in the event of any head injury. CYS teams are asked to set up an Emergency Action Plan in order to be prepared to deal with an emergency situation would it arise at the field.
- Use the appropriate Sport Concussion Assessment Tool (SCAT) below to assess the level of injury, and
- Apply the Return to Play (RTP) procedure as outlined below, with the SCAT assessment to determine when the player is asymptomatic and can move to the next step.
FIFA SCAT 3
Coaches are strongly recommended to familiarize themselves with the FIFA SCAT 3. These assessment tools will be distributed to coaches at the beginning of each season, and copies will also be available at the snack bar during regular play. Consider downloading ar SCAT 3 app to your mobile device to always have it handy.
A CYS incident report should be completed on-site and returned to the club for any serious injury which occurs during a CYS event.
A typical RTP process will be made up of 6 steps. There must be a minimum of 24 hours before each step is assessed although this could be considerably longer than 24 hours. Oversight should be provided by a medical professional. The 6 steps are as follows:
- No activity, complete rest. Once the athlete is asymptomatic, they proceed to level two. The athlete spends, at the minimum, one day at each stage.
- Light aerobic exercise such as walking or stationary cycling, no resistance training. Performing step two without symptoms allows the athlete to proceed to level three. If symptoms return, the athlete moves back on stage then continues.
- Sport specific training (e.g. skating in hockey, running in football), progressive addition of resistance training at steps three or four. Performing step three withou symptoms allows the athlete to proceed to level four.
- Non-contact training drills. Performing step four without symptoms allows the athlete to proceed to level five.
- Full contact training after medical clearnance. Performing step five without symptoms allows the athlete to proceed to level six.
- Game play.
**DO NOT RETURN TO SPORT WITHOUT CLEARANCE FROM A DOCTOR
Cambridge Youth Soccer follows the Canadian Soccer Association’s Player’s Wearing Casts Policy.
All CYS officials/coaches/parents/players must follow the CSA Cast Policy:
All referees are expected to follow this policy in all matches sanctioned by the CSA. Law 4 states that a player may not use equipment that is dangerous to himself/herself or another player.
This is further expanded upon in the interpretations of the Laws of the Game whereby it is advised that players may use equipment that has the sole purpose of protecting the individual, providing that it poses no danger to the individual or any other player.
Modern protective equipment made of soft, lightweight, padded materials are not considered dangerous and are therefore permitted.
Hard plaster casts are considered to pose a danger to both the wearer and other players and are not permittted to be worn. The practice of padding a hard plaster cast does not reduce the element of danger. Players wearing a soft, lightweight, cast will be permitted to play if the cast does not present a danger to the individual or any other player.
Members are strongly encouraged to send photos of any cast to the club in order to have a determination made by a qualified CYS representative prior to attempting to play.
In the case of a cast made of a hard material the player will not be ale to play. the referee or Supervisor of Officials (if one has been appointed to the match/tournament) will make the final decision as to the acceptability of any (soft/lightweight) cast.
Any member who intentionally attempts to circumvent this policy may be subject to disciplinary action by the club.
Adopted by the Board of Directors: June 21, 2016
Players wearing Casts
This CSA policy document issued by the Referees Committee is designed to reduce inconsistencies in rulings over players wearing casts. All referees are expected to follow these policies in all matches sanctioned by the CSA
Law 4 states that a player may not use equipment that is dangerous to himself or another player. This is further expanded upon in the Interpretations of the Laws of the Game whereby it is advised that players may use equipment that has the sole purpose of protecting the individual physically providing that it poses no danger to the individual or any other player.
Modern protective equipment made of soft, lightweight, padded materials are not considered dangerous and are therefore permitted.
Hard plaster casts are considered to pose a danger to both the wearer and other players and are not permitted to be worn. The practice of padding a hard plaster cast does not reduce the element of danger.
Players wearing a soft, lightweight, cast will be permitted to play if the cast does not present a danger to the individual or any other player.
The referee or Supervisor of Officials (if one has been appointed to the match/tournament) will make the final decision as to the acceptability of any cast.
Any player who uses a cast to intimidate or injure an opponent shall be cautioned or sent off depending on the nature of the player’s action.
Law 4 – Players Equipment: Application of the CSA Guidelines in Ontario
Application of the CSA Guidelines in Ontario
“A player must not use equipment or wear anything that is dangerous to himself or another player (including any type of Jewellery)” (Law 4).
This document clarifies the use of non-essential equipment that may or may not be worn by players for games under the jurisdiction of the Ontario Soccer Association.
For games played outside of the OSA Rules and Regulations (e.g. USL, PDL, W League, Super Y) please consult the appropriate referee manual.
All items of jewellery (necklaces, rings, bracelets, earrings, leather bands, rubber bands etc.) are strictly forbidden and must be removed.
Using tape to cover jewellery is not acceptable.
Loose beaded hair is also not permitted unless tied back or covered by a net.
Exceptions to this interpretation are:
- Smooth wedding bands, which, when the referee is convinced cannot beremoved may be taped. (not the CSA position but understand in recreationalsoccer it would be accepted)
- Medic Alert Bracelets are allowed. Where possible they should be the soft Velcro style which does not present any danger. If the medical alert bracelet is the normal metal type it should be either covered by a sweat band or taped. If taped the taping should be such that the description of the medical problem is clearly visible.
Modern protective equipment such as headgear, facemasks and knee and arm protectors made of soft, lightweight padded material are not considered dangerous and are therefore permitted.
Hats: No hats are allowed on the field of play. Exceptions to this are: the goalkeeper may wear a hat, or an outfield player may be permitted for medical reasons on the presentation of a letter signed by a medical professional and validated by the District Association and a copy to the Ontario Soccer. In this circumstance: the hat may not be a baseball cap, and if cap has a peak it must face forwards and have a soft peak. and contains no metal or plastic parts.
Bandanas: no bandanas are allowed. (this is not a CSA position but if you wishto keep it in then we would not object)
Head protectors: Are allowed provided that its sole purpose is to protect the player physically and it poses no danger to the individual or any other player. They must be made of soft, lightweight padded material.
Eyeglasses: are allowed if they are sports spectacles and are safe for the players themselves and for other players. Referees should show tolerance when authorizing their use, particularly for younger players. Materials such as metal or glass are not acceptable. In recreational and house league games referees are expected to show common sense and allow spectacles as long as the basic principals of Law 4 are met.
ORTHOPAEDIC SUPPORTS, E.G. KNEE BRACES
FIFA Circular 863 states that the vast majority of commercially manufactured supports are safe to use. Knee and arm protectors made of soft, lightweight padded material are not considered dangerous. The major concern is not the ‘hardness’ of the equipment alone, rather that any part of it can cut or wound another player. Any support must be safe for all players, and adequately padded and covered if necessary.
Hard plaster casts are considered to pose a danger to both the wearer and other players and are not permitted to be worn. The practice of padding a hard plaster cast does not reduce the element of danger. Players wearing a soft, lightweight, cast will be permitted to play if the cast does not present a danger to the individual or any other player. Any player who uses a cast to intimidate or injure an opponent shall be cautioned or sent off depending on the nature of the player’s action.
A player wearing a prosthetic device should be allowed to play providing the basic principals of Law 4 are met.
Referees are encouraged to incorporate a footwear inspection in the pre-match safety check of players’ equipment. Poorly maintained studs or blades on the sole of the boot can constitute a danger. When inspecting footwear, referees are to be alert to the possibility of the edge of the blades or studs developing rough areas on either the plastic or metal used in their construction. These burrs can become very sharp and have been the cause of lacerations to opponents. A referee who is concerned over the condition of blades or studs should refuse their use until such time as the unsafe condition has been removed.
All jerseys must have sleeves. The players may not roll the sleeves up or tie them at the shoulder level.
The referee or Supervisor of Officials (if one has been appointed to the match/tournament) will make the final decision as to the acceptability of any non-basic item of equipment.
If you have any questions relating to this document please send to email@example.com – a response will be provided within 7 working days.
Cambridge Youth Soccer, in conjunction with the City of Cambridge, strives to provide a safe environment for all of our athletes, coaches, officials, and parents.
As much of the soccer infrastructure within our community is being upgraded to permanent/portable goals please be aware of the following safety guidelines:
- Goals should be inspected prior to every field usage by coaches to ensure anchors are in place
- Coaches should never conduct a practice or play a game on a field where goals are not anchored. The CYS Office should be contacted. We will then contact the City of Cambridge Community Services Department.
- Soccer goals are not to be moved from the locations set by the City of Cambridge Parks Staff
- Do not climb or swing on the net, posts or crossbar
- Inspect the field prior to use for any objects that may cause injury or holes in the playing surface
- Fields in need of repair should be documented with photographic evidence and sent to the CYS office, who will inform the City of Cambridge of the situation
- Any areas of standing water or excessive moisture should be avoided
CYS members are encouraged to report any potential unsafe field conditions to CYS Staff and we will work with the City of Cambridge to rectify the situation as soon as possible.
Amended and Approved by CYS Board of Directors – June 21, 2016
An Emergency Action Plan (EAP) is designed to assist the club and its volunteer coaches in responding to an emergency situation on the field.
Cambridge Youth Soccer Representative and House League Coaches/Game Leaders are versed by the club prior to the commencement of the season in regard to the EAP.
- All teams must designate a person to be in charge of the emergency in advance
- Emergency telephone numbers will be provided by CYS to all team representatives (Police, Fire, Ambulance, Club Contacts, City of Cambridge Emergency After Hours)
- All teams must keep with them contact numbers for parents of all players on their roster in case of emergency
- Any medical conditions should be noted for each participant so that they can easily be passed on to emergency responders
- All serious incidents should be reported on an Incident Report Form
A list of all CYS Field Locations is as follows:
ComDev Indoor Soccer Park, 745 Fountain St N.
Churchill Park, 200 Christopher Drive
Lions Can Amera Park, 305 Saginaw Parkway
Hespeler Optimist Park, 640 Ellis Rd
Riverside Park, 49 King St W (field access off Speedsville Rd)
Churchill Park, 200 Christopher Drive
Lions Can Amera Park, 305 Saginaw Parkway
Hespeler Optimist Park, 640 Ellis Rd
Learn to Train
Decaro Park, 55 Gatehouse Drive
Sim Court Field, Hardcastle Dr @ Freure Dr. (West Galt)
St. Benedict #2, 50 Saginaw Parkway
Riverside Park #3, 49 King St W (field access off Speedsville Rd)
Soccer for Life
Galt Collegiate Institute, 200 Water St. N
Glenview Park Secondary School, 55 McKay St
Monsignor Doyle CSS, 185 Myers Rd
Pere Rene de Gailnee, 450 Maple Grove Rd
Preston High School, 550 Rose St
Aurora Lodge, 1170 Townline Rd
Portuguese Club, 870 Townline Rd
Riverside Small Sided and 9v9, 49 King St W (field access off Speedsville Rd)
Bill Struck Field, 49 King St W (field access off Speedsville Rd)
Rogers Field, 49 King St W (field access off Speedsville Rd)
Jacob Hespeler Turf Field, 355 Holiday Inn Drive
Emergency Contact Numbers
City of Cambridge After Hours 519-621-0740
City staff may need to unlock gates for ambulance access to fields
Cambridge Youth Soccer and its programming adhere to the Accessibility for Ontarians with Disabilities Act:
AODA Policy (Accessibility for Ontarians with Disabilities Act)
- The following terms have these meanings in this policy:
- “Assistive Devices” – an auxiliary aid such as communication aids, cognition aids, personal mobility aids and medical aids (ie: canes, crutches, wheelchairs, or hearing aids).
- “Disabilities” – as per the Ontario Human Rights Code, disability means:
- any degree of physical disability, infirmity, malformation or disfigurement that is caused by bodily injury, birth defect or illness and, without limiting the generality of the foregoing, includes diabetes mellitus, epilepsy, a brain injury, any degree of paralysis, amputation, lack of physical coordination, blindness or visual impairment, deafness or hearing impediment, muteness or speech impediment, or physical reliance on a guide dog or other animal or on a wheelchair or other remedial appliance or device;
- a condition of mental impairment or a developmental disability;
- a learning disability or a dysfunction in one or more of the processes involved in understanding or using symbols or spoken language;
- a mental disorder; or
- an injury or disability for which benefits were claimed or received under the insurance plan established under the Workplace Safe and Insurance Act, 1997; (“handicap”)
- “Employees” – every person who deals with members of the public or other third parties on behalf of [inset name of organization], whether the person does so as an employee, agent, volunteer or otherwise.
- “Organization” – Cambridge Youth Soccer Club
- “Persons with Disabilities” – individuals who are afflicted with a disability as defined under the Ontario Human Rights Code (noted above).
- “Service Animals” – any animal individually trained to do work or perform tasks for the benefit of a person with a disability.
- “Support Persons” – any person whether a paid professional, volunteer, family member, or friend who accompanies a person with a disability in order to help with communications, personal care or medical needs, or with access to goods or services.
2. The purpose of this policy is to fulfill the requirements set out in Ontario Regulation 420/07 of the Accessibility for Ontarians with Disabilities Act, 2005, and to establish an Organizational policy for governing the provision of its goods and services to persons with disabilities.
SCOPE AND APPLICATION
3. This policy shall apply to every person who deals with members of the public or other third parties on behalf of the Organization whether the person does so as an employee, agent, volunteer or otherwise. Failure to comply with this policy may result in disciplinary action up to and including termination.
2. The Organization is committed to excellence in serving all customers/members including people with disabilities. As such, the Organization will use reasonable efforts to ensure that its policies, practices and procedusres are consistent with the following principles:
- club programs will be provided in a manner that that respects the dignity and independence of persons with disabilities.
- the provision programs to persons with disabilities, and others, will be integrated unless an alternate measure is necessary, whether temporarily or on a permanent basis, to enable a person with a disability to obtain, use or benefit from the club programs.
- persons with disabilities will be given an opportunity equal to that given to others to obtain use and benefit from the programs.
- persons with disabilities may use personal assistive devices and/or support persons in the access of goods and services.
- when communicating with a person with a disability, employees, volunteers and contractors shall do so in a manner that takes into account the person’s disability.
PRACTICES AND PROCEDURES
5. To implement this Policy, the Organization shall establish, evaluate and revise the practices and procedures noted below, as required on providing goods and/or services to persons with disabilities, while following these four core principles:
- Equal opportunity
6. The Organization will ensure that staff is trained and familiar with various assistive devices that may be used by customers/members with disabilities while accessing our goods or services. Every employee shall use reasonable efforts to allow persons with disabilities to use their own assistive devices to access goods and/or services.
7. The Organization currently provices the following types of assistive devices at our facilities:
- Fully accessible Clubhouse which conforms to AODA Act.
- Gound level, ramp or elevator access to all gyms used for indoor rep programs
8. The Organization will offer a variety of methods of communication and interact with people with disabilities in ways that take into account their disability.
9. Service animals offer independence and security to many people with various disabilities. The Organization welcomes people with disabilities and their service animals on the parts of our premises that are open to the public.
10. Examples of service animals include:
- Dogs used by people who are blind
- Hearing alert animals for people who are deaf, deafened or hard of hearing
- Animals trained to alert an individual to an oncoming seizure and lead them to safety.
11. Every employee will allow persons with disabilities to be accompanied by their guide dog or service animal unless the animal is excluded by law. Where an anima is excluded by law from the premises, the reason why the animal is excluded shall be explained to the person with a disability. Other reasonable arrangements to provide goods and services shall be explored with the assistance of the person with the disability.
12. When a service animal is unruly or disruptive (jumping on people, biting, or other harmful behaviour), an employee may ask the person with a disability to remove the animal from the area or refuse access to goods and services. Other reasonable arrangements to provide goods and services shall be explored with the assistance of the person with a disability
13. Support people assist people with disabilities in a variety of way, by assisting with communication such as an intervener sign language interpreter, or as a Personal Support Worker providing physical assistance. A support person may be a volunteer, friend, or relative who will assist and support the customer/member.
14. Persons with disabilities may be accompanied by their support person while accessing goods and/or services. Support persons are non-participants allowed free admission to the good and/or services being accessed by the person with a disability they are accompanying. We will notify customers/members of this through a notice posted on our premises and on the club website.
NOTICE OF TEMPORARY DISRUPTION
15. In the event of a planned or unexpected disruption to services or facilities for customers/members with disabilities such as an entrance way that is under repair, renovations that limit access to an area, or technology that is temporarily unavailable, the Organization will notify customers/members promptly. This clearly posted notice will include information about the reason for the disruption, its anticipated length of time, and a description of alternative facilities or services, if available.
16. The notice will be placed at the club office.
TRAINING FOR STAFF
17. The Organization provides training to employees, volunteers and others who deal with the public or other third parties on their behalf. Every provider of goods and services shall receive training on the following:
- An overview of the Accessibility for Ontarians with Disabilities Act, 2005 and the requirements of the customer service standard
- The Organization’s Accessibility Standards for Customer Service Policy
- How to interact and communicate with people with various types of disabilities
- How to interact with people with disabilities who use an assistive device or require the assistance of a service animal or a support person
- How to use the elevators available on-site at schools where indoor programs and meetings are held
- What to do if a person with a disability is having difficulty in accessing the Organization’s goods and services
18. New employees, agents, volunteers, management, etc. shall receive training as soon as “practiable” after been assigned their role. Ongoing training to changes of policies, procedures and new equipment shall be provided.
19. Training records shall be kept, including the dates when the training is provided, content of training and the number of individuals to whom the training was provided.
20. Anyone who wishes to provide feedback on the way the Organization provides goods and services to people with disabilities can contact the club Board of Directors. All feedback will be directed to the Club Secretary at: firstname.lastname@example.org. Cusstomers/members can expect to hear back in 7 days/ Complaints will be addressed according to the Organization’s regular complaint management procedures.
21. The organization will upon request, give a copy of the polcieis, practices and procedures required under the Ontario Regulation 429/07 Accessibility Standards for Customer Service Policy to any person, in format agreed upon by the parties.
Obesity of nutrition-related diseases are on the rise in North America, even amonst athletes. Cambridge Youth Soccer Club feels that promotion and modelling of healthy eating habits and balances lifestyles to members of our club can play a crucial part in this issue. Whether as Players, Parents, Team Officials, Game Officials or as Supporters we all have a part to play. With the support of the Ontario Soccer Club Excellence program, CYS is committed to helping improve the well-being of our community and in doing so have implemented a Healthy Snack Policy.
A Healthy Snack Policy empowers participants to nourish their bodies in appropriate quantities and at appropriate times, limiting ingredients that will impede performance or wellness. Children learn about healthy eating as school and need a supportive environment, both at home and in the community, to help put those lessons into action.
Community sports also provide adults with an opportunity to become role models for healthy eating. As such, the expectation is that snacks during or after games, pre-game meals and post-game meals are to be healthy. Healthy foods and beverages are those that fall within Canada’s Food Guide and CYS’ Healthy Snack Policy is maintained regardless of:
Activity – Game, Practice, Training, Camp
Playing Level (Competitive or Recreational)
Location (Home or Away)
Adopted by CYS Board of Directors – June 2, 2013
Players Code of Conduct
As a player, I will:
- Play by the rules of soccer and in the spirit of the game.
- Participate because I want to, not just because my parents or coaches want me to.
- Respect my fellow players, my coaches, the officials and my opponents.
- Acknowledge all good plays or performances, both those of my team and my opponents.
- Wear my shin guards and appropriate footwear at all games and practices.
- Remove any jewelry, watches or any item that may cause injury to me, my teammates or opposing players prior to participating in games or practices.
- Control my temper. Fighting and the use of bad language spoil the game for everyone.
- Do my best to be a true team player.
- Remember that winning isn’t everything and that having fun, playing fair, improving my skills, making new friends and doing my best are the most important.
- Remember that coaches and officials are there to help me. I will accept their decisions and show them respect.
Parents Code of Conduct
As a parent, I will:
- Ensure that I am present for all my child’s games and practices, given they are playing in the Micro or Mini program. I will not ‘drop-off’ my child as if soccer was a ‘babysitting’ service.
- Understand that if my child is misbehaving, etc., it is not the coach’s responsibility to ‘discipline’ my child; it is mine. The Coach has a responsibility to coach the team, not discipline individual children.
- Remember that my child plays soccer for his or her enjoyment, not for mine.
- Encourage my child to play by the rules and to resolve conflicts without resorting to hostility or violence.
- Teach my child that doing one’s best is as important as winning, so that my child will never feel defeated by the outcome of a game or event.
- Make my child feel like a winner by offering praise for competing fairly and doing their best.
- Never ridicule or yell at my child for making a mistake or losing a game.
- Remember that children learn best by example. I will applaud good plays by both my child’s team and their opponents.
- Never question the referee’s judgment or honesty in public – I will take concerns to the proper officials.
- Support all efforts to eliminate verbal and physical abuse from children’s soccer games.
- Respect and show appreciation for the volunteer coaches and other team leaders who give their time and energy to provide sport activities that help my child grow and develop.
- I will make sure that my child shows up for scheduled practices and games at the time designated by the coach.
- I realize that the team can be penalized for my behavior and that I must obey an order by a referee or from the team’s coach to leave the vicinity of the field.
- I realize that smoking on the sidelines/players bench or in the vicinity of any CYS players during games and practices can be harmful to not only the players, but fellow spectators.
Coaches Code of Conduct
As a Coach I will:
- Respect all human beings. Treat players, parents, opponents, coaches and other officials fairly, regardless of gender, ethnic background, color, religion, political belief, sexual orientation or economic status.
- Never be involved in any circumstance which is offensive or suggests sexual connotations.
- Ensure all players get equal instruction, support and playing time.
- Not yell or ridicule the players for making mistakes or for performing poorly.
- Remember that players play to have fun and must be encouraged to have confidence in themselves. Give praise when deserved.
- Review the Players Code of Conduct as well as the Parents Code of Conduct with all players and parents on my team.
- Remind the parents of younger players that soccer is not a ‘babysitting service’ and they must be present at all times to supervise their child’s behavior. A coach’s responsibility is to the whole team collectively, and not to discipline individual children.
- Not smoke on the sidelines/players bench or in the vicinity of any of my players during games and practices.
Be a good role model by:
- Remembering that participants need a coach they can respect. Be generous with praise and set a good example.
- Being on time and be prepared for all games.
- Dressing appropriately and wear the coach shirt provided by the Club at all games so that I present a professional image and can be easily identified.
- Abstaining from, and not tolerating, the use of drugs, alcohol and tobacco products in conjunction with the sport, and discourage their use during a game and around the players at all times.
Stand on guard against abuse and promote safe environment by:
- Ensuring that the equipment and facilities are safe and match the player’s age and abilities.
- Reporting any suspicion of sexual abuse (and other situations when a child may be in need of protection, such as neglect) to the authorities and advising the board or executive.
- Refraining from verbal or physical behaviors that constitute harassment or abuse.
- Educating athletes about their responsibilities in contributing to a safe environment.
It is essential that players/coaches/parents understand that the post-game handshake is an important symbol and tradition of sportsmanship, goodwill, respect and appreciation for the opponent.
The “Post-Game Handshake” has come under a lot of fire recently due to some confrontations, poor acts of sportsmanship, disrespect, or simply the perceived lack of sincerity in the process. Some organizations and leagues have discussed and/or actually eliminated the practice.
What Is Good Sportsmanship?
Good sportsmanship is when teammates, opponents, coaches, and officials treat each other with respect. Children learn the basics of sportsmanship from the adults in their lives, especially their parents and their coaches. Children who see adults behaving in a sportsmanlike way gradually come to understand that the real winners in sports are those who know how to persevere and to behave with dignity – whether they win or lose a game.
How CYS House League Teams will conduct post-game handshakes!
1. At the conclusion of the game the referee will whistle to end the game.
2. The Referee will immediately go to the centre kick off spot
3. Players will immediately form a line at the centre spot area
4. Both GK’s are first in line with teammates behind them
5. The team Coach(s) are usually last in the line making sure the whole process is organized and completed in a swiftly. CYS asks that they position themselves at the front of the line to observe and monitor the handshakes
6. Players walk down the line giving each other “fives” as well as saying “good game” – “well played”
7. The Referee will monitor the handshakes – visually and listens to the players for any poor comments
8. The referee does not leave the centre kick off spot area until the post-game handshakes are complete
Volunteer Screening Policy
Adopted May 2018
The Cambridge Youth Soccer Club (CYS) supports the initiative of Ontario Soccer and adopts its policies and procedures for volunteer screening.
Educating participants, coaches, managers, leaders, and volunteers about abuse and harassment is essential. The Club recognizes that the organization has a responsibility to appropriately screen any person who will have access to vulnerable persons. This responsibility is both moral and legal in nature; it is not only the “right” thing to do, but is legislated under the “Duty of Care” principle.
“Duty of Care” is a legal principle that identifies the obligations of individuals and organizations to take reasonable measures to care for, and protect their members. It is important to understand that Canadian courts will uphold the responsibility of organizations to screen their participants carefully, as this is part of their “Duty of Care”.
Cambridge Youth Soccer – Child Safety Policy
As part of Canada Soccer’s Guide to Safety it is imperative that Cambridge Youth Soccer acknowledge its responsibility to safeguard all minors that are entrusted into the care of the organization. We are committed to providing a safe environment for all of our members.
Cambridge Youth Soccer subscribes to the Canada Soccer Child Protection Policy and Procedures, safeguarding young people in soccer.
The Key Principles of the Canada Soccer Protection Policy are as follows:
- The child’s welfare is, and must always be the paramount consideration
- All children and young people have a right to be protected from abuse regardless of their age, gender, disability, culture, language, racial origin, religious beliefs or sexual orientation
- All suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately.
- Working in partnership with other organizations, children and young people and their parents/caregivers is essential
- We acknowledge that every child or young person who plays or participates in soccer should be able to take part in an enjoyable and safe environment and be protected from poor practice and abuse. CYS recognizes that this is the responsibility of every adult involved in our club
Cambridge Youth Soccer has a role to play in safeguarding the welfare of all children and young people by protecting them from physical, sexual or emotional harm and from neglect or bullying. It is noted and accepted that this policy is applied to everyone involved with the club, whether in a paid or volunteer capacity.
All current club members with direct access to children must obtain a Volunteer Sector Screening (VSS) check with the Waterloo Regional Police department before taking on a volunteer role within the organization.
Codes of conduct for players, parents and coaches have been implemented by the club. In order to validate these codes of conduct the club has clear sanctions to deal with any misconduct at club level.
Updated September 2018
Cambridge Youth Soccer – Player Pathway
This is the basic introduction to soccer for players within the club. Parents have the opportunity to participate in sessions run by paid CYS staff which emphasize physical literacy
Players begin to be identified for inclusion into competitive streams. Opportunities abound for players to choose program streams that involve qualified paid coaches versus volunteer coaches. Players may also move from the recreational stream into the competitive stream during this phase.
Learning to Train
The club begins to introduce a variety of coaching styles, as players react differently to types of instruction they receive.
The club provides a station approach for learning
Players on competitive teams at this level are taught a curriculum that mimics the OPDL environment which helps for a smooth transition to this level at U13.
Players that with to remain at a competitive level within Regional or District level leagues also have opportunities available to them.
Training to Train
Once they reach U13, the top players in the club will move into the OPDL program. This is a standards-based league run by Ontario Soccer. Players will have access to better coaching, a training to game ration of between 3:1 and 4:1 and sport science programs in an environment meant to mimic a professional club. Many players enter this program with aspirations of NCAA scholarships or becoming a professional player.
Training to Compete
OPDL level players are identified during Identification on Location dates and are invited into the Provincial ID program. Those that are successful have the opportunity to train within the provincial program and participate in national events.
Training to Win
As high performance athletes continue down the pathway within the club they will begin to look at options available to them at the collegiate level, NCAA or CIS. With the Toronto FC affiliation into OPDL and the new CPL venture in 2018, professional opportunities are also available to select male players.
The top players from the provincial program may also be asked to represent Canada in the Men’s and Women’s programs.
Soccer For Life
CYS encourages many competitive and recreational players to exercise options available to them to continue their involvement of the game. These include:
- Participating in Adult Recreational or Competitive Leagues outside the club (Grand River Soccer, OWSL Women, OSL Men, Ontario League 1)
- Transitioning to a role in coaching by becoming a Junior Staff coach or Game Leader for many of our Active Start and FUNdamentals programs
- Pursuing their Match Official designation and continuing to officiate youth and adult recreational and competitive soccer.
Cambridge Youth Soccer – Discipline Policy
Cambridge Youth Soccer (CYS) follows a strict set of Discipline Policies and Procedures as set out by Ontario Soccer. It is the responsibility of every CYS member to educate themselves on the OSA rules regarding discipline and appeals. This information can be found on the OSA website at: http://www.ontariosoccer.net/governing-documents-discipline
The CSC Discipline Committee is composed of one Club Representative who has successfully taken the Ontario Soccer Discipline Course and is versed the DBR procedures and are fully qualified to over the process. They are joined by two board members to make a panel of three persons.
All the regional, district and provincial leagues have their own discipline procedures. It is recommended that coaches and team officials familiarize themselves with their respective processes. Cambridge Youth Soccer does provide support at the hearing stage and we will do our best to answer any questions that may arise at the team level. However, please note that the club may not pay the fee associated with attending a hearing
Yellow/Red Cards (House League)
Yellow – Two yellow cards in the same game is an automatic dismissal (red card).
Third yellow card in the same playing season results in a 1 game suspension.
Red – If a player is shown a red card but has not received any notification of suspension, they are allowed to play until notified otherwise. Match Officials have up to five business days to submit a report, and the club has 30 days to act. Do NOT assume that the suspension automatically takes place the following game.
Discipline by Review
Less serious charges as per Ontario Soccer discipline policies, section 9.0. The registrant is found either guilty or not guilty and there is NO APPEAL once the decision is rendered.
Discipline by Hearing
More serious charges as per the Ontario Soccer Discipline policies, section 9.0. The player charged is requested to attend a hearing before the CYS Discipline Committee. A hearing date will be set within the timelines under the process required by Ontario Soccer. The panel will render a decision resulting in either guilty (could result in a ban from ALL soccer-related activity), or not guilty. Appeals are allowed after a hearing but are made to Ontario Soccer.
Reports filed as a result of incidents that take place on or off the field that are outside of the standard ‘laws of the game’ guidelines. Incidents include: verbal abuse by team officials, spectator behaviour, weather issues, etc.
Any team official who for whatever reason during a game pulls his/her team off the field will be subject to disciplinary action depending on the Discipline Committee findings. Teams will be held responsible if a game is abandoned because of the actions of its players, officials or spectators and will be subject to a disciplinary hearing. If the team is found guilty, it shall forfeit the game and will be fined as per findings of the Discipline Committee. Forfeits will be recorded as a 1:0 loss by default.
Referee reports are immediately filed to the Peel Halton Soccer Association (PHSA). The accused player is suspended immediately from playing pending the hearing at Peel Halton.
For discipline cases which fall under the Discipline by Review policy of the OSA, the accused has the right to request that his/her case be dealt with under the Discipline by Hearing system, should they believe the dismissal was unwarranted. This request for a hearing must be received within 72 hours of receiving the dismissal and must be accompanied by the Request for a Hearing fee of $50.00.
CYS will only deal with discipline complaints filed in writing and signed.
Anonymous complaints will not be considered. There is no appeal of the decision rendered by the committee. The $50.00 fee is refundable only if the appeal is successful.
Game protests based upon the match official’s interpretation of the ‘laws of the game’ will not be considered. Match official decisions are final and cannot be overturned. Protests can only be made on the basis that rules of CYS or Ontario Soccer have been broken.
Protests must be submitted in writing and accompanied by a fee of $100.00 which is refundable in the event that the protest is successful.
CYS promotes a positive, safe and supportive environment for all members of the public and staff. Violence, vandalism and inappropriate behaviour are not acceptable and should be reported to the club. Below are examples of this policy:
- Be respectful to those around you.
- Use appropriate language in written and verbal communication.
- Listen to others express their point of view.
- Avoid behaviour that would intimidate or discourage others.
- Report activities such as verbal assaults, threats/aggression, physical harm, alcohol consumption, theft and harassment.
- Remember to respect property, materials and equipment when using services or participating in club programs.
Updated – February 2017
Cambridge Youth Soccer – Dispute Resolution Policy
As per Article 13 of the CYS Constitution:
The Club shall adhere to the Dispute Resolution process as published and approved by Ontario Soccer from time to time.
Any Member of the club may initiate the Dispute Resolution process by communicating in writing to Ontario Soccer, with a copy to the Club and SWRSA, the nature and facts of the dispute. Ontario Soccer, at its discretion, may proceed with the Dispute Resolution process by assigning one or more neutral persons to the dispute.
The Dispute Resolution process shall not to be used for game discipline which follows the normal discipline and appeals process. The Club shall make available to any Member the Harassment Policy when requested.
Ratified – Aug 16, 2017
Cambridge Youth Soccer – Ethical Violations
Any coaches, players, parents or administrators found guilty of violating the intent, spirit, or rules of the Cambridge Youth Soccer Club Code of Ethics and/or Codes of Conduct, may be subject to probation, suspension and/or fines. All matters shall be conducted in accordance with Cambridge Youth Soccer Club Discipline and Appeal Policies and Procedures.
Any matters involving Board Members or Office Staff will be delegated to a neutral party (SWRSA) to avoid any perceived conflict of interest.
Cambridge Youth Soccer – Inappropriate Conduct Policy
All members of Cambridge Youth Soccer have a moral responsibility to report suspected abuse whenever it comes to their attention, regardless of where that abuse takes place. Reporting abuse is a form of assistance to those crying out for help. Therefore, immediately notify the designated Club Representative, Kaela Ponte, or the Club President. It will then be their responsibility to notify the proper authorities. Cambridge Youth Soccer will allow the authorities to investigate the allegations.
The following steps will be taken by CYS
- CYS will take immediate action, if necessary, to remove the accused from the program, if warranted.
- All allegations will be taken seriously
- CYS will reach out to the victim and their family to show care and support and extend whatever resources necessary
- CYS will keep a written report of the steps taken by the organization in response to the reported abuse. The report will contact only factual information relevant to the situation. This documentation will be kept in a secure place.
- Any contact with the media will be handled by the General Manager of the club in consultation with the President
Updated September 2018
Cambridge Youth Soccer – Rule of Two Policy
When a Cambridge Youth Soccer Coach, Volunteer Coach, Assistant Coach or Manager is in a potentially vulnerable situation with any Cambridge Youth Soccer/Cambridge United player (example – locker room or meeting room), another CYS Coach, Volunteer Coach, Assistant Coach, Manager or the parent/guardian of the player(s) must be present. In any one-on-one situation with any Cambridge Youth Soccer player, there must be a Coach, Assistant Coach or Manager of the same gender present, or the player’s parent/guardian must be present.
Updated April 2018