Cambridge Youth Soccer

Request for Proposal

July 2018

Cambridge Youth Soccer House League Uniforms 2019-2021

Cambridge Youth Soccer (CYS) is the largest sports organization in the City of Cambridge. Our annual registration includes 4,000 outdoor soccer players, 1100 indoor house league players and approximately 30 representative teams branded as ‘Cambridge United’.

We also operate a U8 all-star program concurrently with the House League program where the best players in the House League program receive training in preparation for future representative team participation.

Cambridge Youth Soccer’s current House League uniform contract expires at the conclusion of the 2018-19 Indoor soccer season. The club has formed a ‘Uniform Committee’ with the goal of choosing the supplier for the 2019 and 2020 seasons, with a club option for a third season in 2021.

As such, CYS is inviting proposals from vendors during the month of July 2018. They will be reviewed by the Uniform Committee and chosen vendors may be invited to present their package during the months of August/September.

Requirements

CYS is seeking a supplier to provide the following:

  1. A uniform package consisting of Black Socks, Black Shorts, Numbered Team Jersey and Soccer Ball to all players from u4 – U18 in the program (3300 players). Please provide a quote on package pricing for jersey, socks, shorts and ball on a per player basis.
  2. Numbered team jersey only to the 240 players in the u3 (Tiny Tots Program)
  3. One Adult Large or Adult Extra Large ‘Coach Jersey’ per team (same style and colour as player’s) for U4/U5/U6 (140 teams)
  4. One polo ‘Coach’ shirt per team for U7-U18 (160 teams).
  5. Approximately 48 size 3 match balls, 68 size 4 match balls and 36 size 5 match balls for House League game use (of a higher quality than the ball in the player package).
  6. Ability to provide one colour sponsor screening on the chest of each jersey. CYS would provide sponsor logos by March 15th or previous for major divisional sponsors.
  7. Numbered team jersey for indoor soccer program beginning in 2019-2020 of approximately 1100 players. Please provide a quote for team jersey cost only. These items would need to be received, individually packaged by the team, by October 14th, 2019. Coach shirts will also be provided (u4-u6 (28) – same as team jersey and U7-U18 (74) – Polos will be required as well).

Other Conditions/Timelines

CYS is seeking the following additional criteria/conditions:

  1. Uniform packages must be delivered to Cambridge Youth Soccer by the last week of April. Earlier delivery would be preferred. 
  2. Suppliers must individually package uniforms by the team for ease of distribution. Balls only need to be packaged by size.
  3. CYS may ask the chosen supplier to produce uniforms (one kit of shirt, shorts, socks) for u8 All-stars Boys and Girls. These must be delivered to the club by the first week of June.
  4. The supplier must be able to provide ‘add-on’ uniforms for additional players in a reasonable timeframe. Our expectation would be no more than one week from the date of order
  5. CYS may use the supplier to purchase additional equipment for the outdoor soccer season such as pop-up goals, goalkeeper jerseys, mesh ball bags, lanyards, whistles, etc.
  6. The supplier must be able to provide a minimum of 16 different colours for team jerseys.
  7. The supplier must have the ability to put CYS logo and/or sponsor logo on all soccer balls with reasonable lead time (120 days)

This RFP will be released to the public and posted on the Cambridge Youth Soccer website on or before July 1st, 2018.

Responses will be accepted until August 1st, 2018.

Responses are preferred electronically to clubhouse@cambridgesoccer.ca but will also be accepted in person or by mail to the following address:
Cambridge Youth Soccer
745 Fountain St. N
Cambridge, ON
N3H 4R7

No submissions after August 1st, 2018 will be considered.

Any questions regarding this RFP can be addressed to CYS General Manager, Derek Bridgman at derek@cambridgesoccer.ca

A shortlist will be determined by the CYS Uniform Committee.  Chosen bidders may be contacted during the month of June for a presentation later that month.

 

Cambridge Youth Soccer would like to thank all interested parties for their bids.
Cambridge Youth Soccer
clubhouse@cambridgesoccer.ca